Mars Groves is a security researcher and technology writer. He serves as the editor in chief for Secjuice and as an advisory board member for…
The best accounting software for small business is FreshBooks. We think it offers all-around features that can help any small business owner thrive. FreshBooks offers an easy-to-use interface with features like invoicing, expense tracking, team collaboration, and streamlined workflows. With top-notch integrations and automations, this accounting software makes it a breeze to keep up with business accounting.
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Before we dig into the specifics of each platform, here’s an introduction to why these platforms are making waves:
We consider many factors when coming up with our best software lists. Our team looks at features, prices, third-party reviews, and more. If you want to learn more about how we choose featured products, read our “How we Choose” section below.
FreshBooks takes the crown as the best software for small business accounting and bookkeeping, offering top-notch tools for financial management at affordable prices.
FreshBooks lets you focus on what matters most, whether you need to track expenses and assets, send invoices, perform double-entry accounting, or automate reminders. The platform also enables teamwork, allowing you to collaborate with an accountant and up to ten others.
It’s easy to set up bank feeds, automate invoice creation, and create financial reports, optimizing your financial management processes. Unsurprisingly, its efficiency makes it the preferred choice for many freelancers, solopreneurs, and small business owners.
Customers praise its ease of use, too, highlighting how FreshBooks nails it with its intuitive design. Plus, it accepts payments from popular gateways, empowering customers to pay however they want, whether with a credit card or ACH.
And there’s more – FreshBooks integrates with over 130 apps, including payroll services, allowing you to streamline various tasks and manage them from a single platform. And with its mobile app, you have everything you need at your fingertips whenever you need it.
FreshBooks offers multi-tier pricing options with four plans:
Add-on team members cost an additional $11 per month for all tiered plans.
Given NetSuite’s place in the market, it’s no surprise that Oracle’s all-in-one solution is among the best cloud accounting software for small business needs, thanks to its accounting, e-commerce, automation, and CRM features.
Its cornerstone features are top-tier financial reporting and analytics, which don’t just give you numbers but provide actionable insights. NetSuite’s dynamic automation makes invoice processing and approvals easier, too, increasing productivity and eliminating discrepancies.
Everything you need to streamline your business processes and accounting is provided with NetSuite. Plus, its convenient built-in SuitePeople Payroll service removes the hassle of integrating apps.
Loaded with high-quality features, NetSuite not only streamlines financial operations, but it also lets you take care of inventory and projects and gain access to the entire customer lifecycle — all from the cloud.
With cutting-edge features and a built-in payroll service, NetSuite fosters informed decision-making for your business. And the icing on the cake? If you want to take your business to greater heights, NetSuite’s scalability makes it more than possible.
Recognizing the unique nature of every business, Oracle NetSuite has a bespoke approach to pricing, tailoring custom quotes that are dependent on your business’s needs. As a result, it doesn’t offer public pricing plans.
However, we recommend taking NetSuite’s free demo for a spin before deciding if it’s the right vehicle to accelerate your business.
Zoho Accounting is a cost-saving gem, offering the best free bookkeeping software for small business requirements. With its superior feature set, it simplifies financial management and is like having an accountant in your pocket.
And Zoho does it all, from tracking business expenses and inventory levels to business bookkeeping to creating professional invoices so clients can view transactions via the client portal. This makes it ideal for small business bookkeeping and accounting, centralizing your tasks in one intuitive platform.
Advanced analysis tools are at your disposal to help you understand your financial data, which is handy for small business owners. Its intuitive dashboard view and custom reports make it easy to get insights into your business’s financial health.
What’s more, automated reminders, managed recurring payments, and direct transactions are all streamlined in one place, which lets you spend less time on redundant tasks and focus on growth. Getting paid is simplified as well since Zoho accepts payments from many of the top payment gateways.
Zoho also integrates with a range of popular apps, including the company’s own inventory management software, which can help streamline product tracking and prevent costly overstocks. This is a significant boon for businesses, keeping managers abreast of inventory status.
Zoho offers a free plan and five flexible paid plans loaded with features to choose from, giving you more wiggle room for your budget:
Xero is very user-friendly and has carved a niche for itself as the best online accounting software for small business operations, boasting feature-rich offerings, an intuitive mobile app, and multi-currency support.
With the capability to set up various bank feeds and automatically import transactions, Xero saves small business owners valuable time. It simplifies tasks and processes by letting you oversee accounts payable and cash flow and manage expense tracking and inventory, among other things.
Its time-saving features, like bulk bank reconciliation, assist in reducing errors and maintaining precise accuracy with financial records.
It doesn’t stop there, though. Xero’s convenient mobile app lets you send invoices directly from your phone while on the go, and it’s simple to automate payment reminders to clients so you don’t have to chase them down.
With its premium offerings, there’s no doubt this financial tool will help you turn up the dial of your business accounting from Xero to hero.
Xero lets you take advantage of a 30-day free trial for all three of its plans:
Add-ons for integrating with payroll services like Gusto, which costs $40 per month for all plans.
Sage is a powerful, cloud-based accounting and bookkeeping tool for small business functions. It’s simple to set up, it connects to your bank account, and you never have to worry about losing receipts again, making it ideal for managing your business’s finances with ease.
With Sage, you’re able to monitor balance sheets and cash flow, so you can get a bird’s eye view of your financial health and make data-driven decisions. Sage lets you create and send invoices as well as integrate with popular apps like Stripe.
You can forget about chasing clients, too, and use automated payment reminders instead. There’s also an option to add a “Pay Now” button to email invoices, so customers can pay you instantly from their devices.
Time tracking features are available as an add-on, making it simple to view how much time is spent on projects and ensuring billing accuracy. Plus, Sage lets you collaborate with your accountants and bookkeepers, too, if you need assistance.
On top of that, adding secure smart rules to your bank transactions and automatically categorizing them before posting them to the ledger has never been easier, greatly reducing errors. For a tool that minimizes data entry and ensures accuracy, it’s not bad for its simplicity.
We aren’t kidding when we say Sage is straightforward, as it only gives you two plans to choose from:
At the time of this review, Sage is offering a 70% discount for six months on its Sage Accounting plan. Grab it before the offer is gone.
This powerhouse lets you take care of business, and your accounting needs from the ground up, simplifying operations. It’s a well-rounded tool for managing finances, taxes, projects, and customer relations, all in one space.
The platform has a wide range of features that are ideal for small businesses. You can create eye-catching invoices to capture your clients’ attention, and it’s easy to track time spent on projects so you can bill accurately. You can also send contracts and proposals to clients and track 1099 expenses for contract work.
Automating invoices and timesheets is also a cinch, and Bonsai helps you stay tax compliant to avoid penalty pitfalls and legal complications, so you’re able to spare yourself any hassles and focus on growing your business.
Bonsai offers an array of tax templates, making tax season a stress-free experience. And what’s more? It has a built-in CRM to manage your clientele, so you can handle your client base, projects, and accounts from a single, unified platform.
Freelancers and boutique business owners, look no further. Bonsai is the best cloud-based online accounting software for streamlining your business and accounting processes, all under one roof.
Take advantage of Bonsai’s features and gain access to a library of templates with any of its three plans:
A 14-day money-back guarantee is available as soon as you subscribe to a plan. If you’d like to take advantage of the Partner and Tax Assistant features, you have to pay extra.
Yes, but incurs additional fees for add-on
Serving more than 29 million businesses in the US alone, it’s a no-brainer that QuickBooks is one of the most popular cloud accounting programs trusted for small business bookkeeping and accounting. QuickBooks has one of the most robust integration capabilities on the market, allowing you to connect to over 750 third-party apps to enhance your business’s efficiency.
It has a smorgasbord of features, a capable mobile app, powerful automation, and advanced inventory management capabilities. As a result, QuickBooks streamlines accounting tasks like tracking income, expenses, and billing while ensuring financial accuracy — even on your mobile phone.
With QuickBooks’ unique inventory management, you’ll gain critical insights for business growth, like identifying best-selling products — so it’s not just a tool for balancing the books. Plus, it offers an in-house payroll service as an add-on, which is highly convenient for any growing business with multiple employees.
But that’s just the tip of the iceberg. QuickBooks is scalable in the cloud, meaning it can handle increased demands as your business grows. With its versatility and feature-rich offerings, QuickBooks is quickly becoming the best accounting and payroll software for small business needs.
QuickBooks offers four plans, with each offering a boatload of features as well as customer support and external app integrations:
If you want to include add-ons like QuickBooks Payroll and QuickBooks Payments, it’ll cost extra.
TurboTax leads the tax software pack as a household name for tax season, boasting accurate tax calculations, an extensive tax form library, and comprehensive guidance for various types of businesses. Without question, it’s the go-to tax solution when it’s time to file taxes.
Tailored to support small and growing businesses, TurboTax streamlines bookkeeping tasks, offering personalized tax-saving suggestions and error detection for optimal accuracy. With an easy-to-navigate dashboard and visual icons, it simplifies the tax-filing process all around.
Add to that its automated data entry, financial overview dashboards, and easy expense tracking, and it’s clear that TurboTax injects some simplicity into the often chaotic world of accounting.
But that’s not all. TurboTax offers tax support for sole proprietors, partnerships, LLCs, S corporations, and C corporations. If you need tax assistance, TurboTax can connect you with a live accountant for guidance.
Its mobile app allows for convenient on-the-go filing, too, and its elite audit support makes filing taxes a walk in the park. And while TurboTax doesn’t offer payroll services, it remains a trusted, solid, and IRS-compliant tax solution.
Below is an overview of three pricing plans and their key features offered by TurboTax:
$0 for ACH bank transfer
Fees vary for various types of payments – see pricing for more details
Melio is a game-changing online payment solution that transforms the mundane business payment process into a convenient and easy experience for small businesses, freelancers, and contractors, all while offering a variety of flexible features.
Vendor bills and expense reimbursements are centralized in Melio’s clean and easy-to-navigate platform. Melio’s mobile app lets you manage payments or use its bill capture feature to upload photos of bills or files. Melio’s AI technology will then fill out the details for you — it’s no wonder Melio is widely praised for its convenience.
It’s also a breeze to make payments for free via ACH bank transfer but keep in mind that Melio charges for other types of payments. We still think it’s a game-changer, though, allowing you to make cross-border payments and access a vast network of 7,000+ local and nationwide billers.
Melio’s flexibility is unmatched. Businesses will also appreciate Melio’s unique “Pay Over Time” feature, which allows them to stagger payments and choose various repayment plans without affecting their credit score.
To top it off, Melio’s approval workflows ensure there are no bottlenecks since it’s easy to assign team members to manage payments. Finally, it seamlessly integrates with QuickBooks Online and Xero, allowing a two-way sync, so you’ll have fewer manual entries to make or errors when working with other popular accounting solutions.
While ACH bank transfers are free, take a look at Melio’s fees:
$0 for accounting and invoicing features only – see pricing for more details
As a free tool, Wave gifts a completely free suite of solutions for accounting, invoicing, and US banking, so you’ll only have to pay for payroll, bookkeeping, and payment processing.
Starting with its free features, you can create and send invoices to customers within minutes, set up recurring invoices, and automate overdue reminders, syncing all of your bookkeeping with the free Wave Accounting software. Wave lets you centralize all your financial details in its dashboard, so you’ll be able to easily manage them all in one place.
Wave’s smart dashboard lets you organize your invoices, expenses, income, and payments, as well as view credit card and bank transactions. Plus, it’s simple to view profit and loss reports, balance sheets, and cash flow — ideal for gaining insights on your finances and data-driven decision-making.
And if that wasn’t enough, Wave offers a payroll tax service, a “Mobile Receipts” feature that lets you bulk import ten receipts at a time so you won’t lose track of expenses, and charged accounting and payroll coaching services to provide the personal help you need.
The platform also prioritizes data security like no other, implementing bank-grade encryption. And as an authorized PCI-DSS Level 1 Service Provider, Wave is serious about protecting your credit card and bank account information. It’s a true winner in our book.
While Wave’s invoicing and accounting features are 100% free, Wave charges for payments and the exclusive features listed below.
Though payroll services cost extra, a 30-day trial is available to give Wave a test run.
So what’s the best product for bookkeeping for small business? Take a look at our comparison table below to view the key details of the best small business accounting tools and see what they can offer your business:
Various features incur fees
These top 10 online accounting software providers offer the best small business accounting software for Mac, Windows, Android, and iOS devices. Plus, they’re all compatible with popular web browsers, too.
In our fast-moving digital age, small businesses can greatly benefit from deploying a powerful accounting software solution to address their needs. With features like automation, they help you free up more time to focus on important business matters, and they ensure the accuracy of your accounts with precision, greatly reducing human errors and preventing nightmare tax audit scenarios.
With so many accounting software solutions to choose from, it’s easy to get caught up in a whirlwind of options, though. That’s why we took a deep dive into the best accounting tools on the market, ultimately selecting FreshBooks as our top choice based on its record for delivering the best accounting solutions for small business needs.
We highly recommend FreshBooks for any business as the perfect accounting software to get started with for your business, with its easy-to-navigate platform and countless features that freelancers and business owners will appreciate.
Whether you need to create invoices and track expenses, automate payment reminders, manage payroll, file taxes, or carry out any of the other financial tasks required to keep your business afloat, then FreshBooks will be your anchor.
Set sail with FreshBooks and let it steer your small business towards clear, streamlined accounting and payroll shores. Begin a risk-free 30-day trial by clicking the button below.
The process of selecting the best small business accounting software is a lot like putting a puzzle together. With so many factors to consider, it gets complicated and sometimes confusing.
Here are six key factors to consider, each playing an important role to help you determine the best solution for your business needs:
Accounting software works by tracking transactions, handling client data, generating reports, and more, reducing mathematical errors and greatly saving time for accountants and business owners.
FreshBooks is among the easiest platforms to navigate for small business, with simple invoicing and time-tracking. Zoho Books is another great alternative, which is appreciated for its simple design and integration with various Zoho apps.
QuickBooks is absolutely worth it for small businesses. QuickBooks lets you streamline accounting tasks, offers unique inventory management features, and offers a payroll service. And the wow factor? It integrates with over 750 apps.
Microsoft Excel is not designed for accounting, even though many small businesses and accountants use it to track expenses and carry out other tasks. If you need a full accounting software package, consider a product like FreshBooks.
FreshBooks comes out on top as the best accounting software for small business, with a boatload of leading-edge accounting features. It has great features for time tracking and expense management and robust automation and integration tools.
FreshBooks is the best small business accounting software for Mac, as it has a clean, intuitive platform that Apple fans will appreciate. Plus, with its wide range of capabilities to manage your business’s financial health, it’s perfect for freelancers and small business owners.
Mars Groves is a security researcher and technology writer. He serves as the editor in chief for Secjuice and as an advisory board member for a startup. In his spare time, he practices Shamatha meditation, reads non-fiction books, and enjoys traveling.
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