The Best Easy Accounting Software 2024

The best easy accounting tool in 2024 is FreshBooks because it’s both extremely robust and super easy to use. You can utilize FreshBooks for invoicing, expense tracking, bank reconciliation, project management, time tracking, and more, even if you have absolutely no previous experience with accounting software.

That said, each business is unique, and there are plenty of great accounting software solutions on the market. That’s why we’ve reviewed the top 8 options, so you can see all the options at your disposal and choose the one that’s best for your business.

The 8 Best Easy Accounting Software Ranked

  1. FreshBooks — Overall the best easy-to-use platform for accounting
  2. Zoho Books — An excellent option for inventory and vendor management
  3. Xero — Multi-currency accounting tools with great inventory and fixed asset management
  4. Tide — A simple accounting solution for small businesses
  5. Sage — Ideal for managing and controlling job (project) costs
  6. Wave — Free invoicing and accounting functionalities for SMBs
  7. Bonsai — Accounting, time tracking, and project & client management in one platform
  8. QuickBooks — Feature-rich accounting, payroll, and project management software

The Best Easy Accounting Software Reviews

Here are quick breakdowns of the top 8 easy-to-use accounting software solutions on the market so you can see how they compare and choose the one that best fits your unique business needs:

1. FreshBooks — An Easy-To-Use Platform for Accounting, Time Tracking, and Project Management

A screenshot of FreshBooks' dashboard

Starting Price Free Plan Top Features Payroll Reporting
$7.60/month – Time tracking
– Team management
– Project management

FreshBooks is a feature-rich accounting software with a clean UI (User Interface) that’s super easy to set up and use. It lets you create customizable invoices from professional templates in seconds, set up automatic payment reminders, schedule recurring invoices, apply discounts to invoices, scan receipts, and track your expenses.

The platform also features automatic tax calculations, lets you track your inventory with ease, helps you create proposals and approve them with e-signatures, and allows you to quickly generate valuable financial reports.

What sets FreshBooks apart from other accounting software is that it also offers time-tracking and project management functionalities. You can easily track all billable hours and add them to invoices, see the hours worked by each team member, monitor project progress, share files with your team, and collaborate and provide feedback directly in FreshBooks.

Read our full FreshBooks review here.

FreshBooks Pricing Plans

FreshBooks offers four pricing tiers and gives you a 60% discount on the first six months of using the software. That said, each plan limits the number of users you can have on your account, with the option to add more team members for $11/month per person.

There’s also a 30-day free trial, so you can test FreshBooks in practice before committing.

  • Lite — $7.60/month for the first six months
  • Plus — $13.20/month for the first six months
  • Premium — $24.00/month for the first six months
  • Select — Custom quote

prosPros

  • Super intuitive and easy to use
  • Automated late payment reminders
  • A rich library of invoice and estimate templates
  • Built-in project management and time tracking
  • An excellent mobile app

consCons 

  • Doesn’t offer inventory management
  • Limits the number of users on each plan

2. Zoho Books — An Excellent Option for Inventory and Vendor Management

A screenshot of Zoho Books' dashboard

Starting Price Free Plan Top Features Payroll Reporting
$15/month – Advanced automations
– Customer and vendor portals
– Project management and time tracking

Zoho Books is an intuitive cloud-based software that helps you create professional invoices, track all your expenses, create purchase orders, manage your inventory, track time spent on projects, and manage all your contacts in one place.

With Zoho Books, you can also import all your bank statements and completely skip manual data entry. The platform also lets you set up custom rules for transaction categorization, as well as gives you insight into cash flow, balance mismatches, and upcoming recurring transactions.

You’ll also be able to track time spent on different projects, track all unbilled hours and expenses associated with each, and quickly convert billable hours into invoices. That said, the project management capabilities of the platform are rather simplistic. They boil down to creating a task, naming it, writing down notes, and tracking the time, so FreshBooks is a better option if you’re looking for more streamlined client communication and collaboration.

Where ZohoBooks truly shines is when it comes to inventory and vendor management. The app lets you easily keep track of inventory levels, set reorder points, organize and search your inventory with SKUs, cost, and stock on hand, and generate in-depth inventory reports. It also provides you with an easy-to-use vendor portal, so you can quickly create purchase orders, convert invoices from vendors into bills, and make sure they’re paid the correct amount on time.

Learn more about Zoho Books in our in-depth review.

Zoho Books Pricing Plans

Zoho Books offer six different pricing plans, including a free forever plan for businesses with less than $50,000 in annual revenue. While its plans offer great value for money, they’re also limited when it comes to the number of users and custom modules, but adding new users to your account is just $2.5/month per user, compared to FreshBooks’ $11/month.

  • Free — Free forever; 1 user + accountant
  • Standard — $15/month; 3 users
  • Professional — $40/month; 5 users
  • Premium — $60/month; 10 users
  • Elite — $120/month; 10 users
  • Ultimate — $240/month; 15 users

prosPros

  • Automated recurring invoices and late payment reminders
  • A free forever plan for small businesses
  • Easy bank reconciliation with custom rules for categorization
  • Excellent inventory management capabilities and an intuitive vendor portal
  • Native integration with other Zoho tools (Zoho CRM, Zoho Creator, Zoho Payroll)

consCons 

  • The project management functionality is bare-bones
  • Limited file storage and the number of users

3. Xero — Multi-Currency Accounting Tool With Excellent Inventory and Fixed Asset Management

A screenshot of Xero's dashboard

Starting Price Free Plan Top Features Payroll Reporting
From $7.50 for the first 4 months – Automatic sales tax calculations
– Multi-currency accounting
– Fixed asset management

Xero is a robust accounting platform that helps you streamline and automate all financial aspects of your business and provides you with a wealth of data and valuable insights to make business decisions with confidence.

With Xero, you’ll be able to claim expenses, track and pay bills in real time, create professional invoices and provide clients with a variety of payment options, plan projects and budgets, manage contacts, and easily keep track of inventory levels.

What makes Xero stand out from the other entries on our list is the ability to securely store, manage, and share files, documents, contracts, receipts, and bills. You can email or upload any type of file to your Xero library, organize them, and find exactly what you’re looking for in seconds.

Another reason to opt for Xero is fixed asset management. This is a must-have for any business that needs to keep track of and manage property and equipment, machines, and vehicles.

Despite being so feature-rich, Xero is still super-intuitive and easy to use. Plus, it offers a great mobile app so you can handle your business’ finances on the go.

Read our full Xero review.

Xero Pricing Plans

Xero offers three pricing plans with varying functionality, so you can opt for the one that best fits your needs and your budget. You also get 50% off for the first four months, regardless of which plan you choose.

  • Early — $7.50 for the first 4 months (renews at $15 thereafter); limited to 20 invoices and 5 bills
  • Growing — $21 for the first 4 months (renews at $42 thereafter)
  • Established — $39 for the first 4 months (renews at $78 thereafter)

One thing worth noting is that payroll isn’t available with any of Xero’s pricing plans but is rather a standalone feature handled via integration with Gusto, a third-party payroll solution.

prosPros

  • Customizable online invoices with automatic reminders
  • The ability to pay and get paid in over 160 currencies
  • Simple inventory and fixed asset management
  • Advanced reporting and analytics with Analytics Plus
  • An intuitive mobile app

consCons 

  • Payroll is a standalone feature handled by a different company (Gusto)

4. Tide — A Simple Accounting Solution for Small Businesses

A screenshot of Tide's dashboard

Starting Price Free Plan Top Features Payroll Reporting
£9.99 ($12.69) + VAT – Personalized invoices with discounts
– Performance tracking
– Automated VAT estimates

Tide is an accounting software solution for small businesses designed to simplify invoicing, expense tracking, tax filing, and performance management.

While pretty much every accounting software lets you create and send custom invoices, Tide goes a step further and lets you offer your client discounts for early payments. Together with the ability to add direct payment links to invoices, this incentivizes your clients to pay you on the spot, helping improve the cash flow of your business.

You’ll also be able to use Tide to manage your bills, plan future payments, and keep tabs on all the money coming in and out of your business. The app also lets you track business performance by automatically generating profit and loss reports, so you’ll know which clients and projects bring in the most money and which aren’t as profitable as you estimated.

That said, while Tide can be a great option for small businesses, it lacks advanced features its competitors like FreshBooks and Zoho Books provide, namely project management, time tracking, and inventory management.

Learn more in our Tide review.

Tide Pricing Plans

Tide has a unique pricing structure compared to other entries on our list. You get to try it out in practice for free for the first two months, and then you’ll be charged £9.99 + VAT monthly. This translates to about $12.69 + VAT per month.

prosPros

  • Two-month free trial to test the tool in practice
  • An intuitive mobile app with real-time notifications
  • Ability to add discounts to invoices to incentivize early payments
  • Cash flow management and future payment planning
  • Automated expense tracking and tax calculations

consCons 

  • No project management or time-tracking capabilities

5. Sage — Ideal for Managing and Controlling Job (Project) Costs

A screenshot of Sage's dashboard

Starting Price Free Plan Top Features Payroll Reporting
$58.92/month for a single user – Job (project) management and costing
– Advanced budgeting tools
– Industry-specific functionalities (construction, manufacturing, distribution)

Sage 50 Accounting is a powerful cloud-based accounting platform for small businesses that helps simplify accounting so you can spend time on other business-critical tasks.

The platform lets you manage invoices by customer ID, see the status of each invoice, track your expenses, and see a detailed breakdown of your cash flow. A unique feature of Sage 50 Accounting is the ability to create and run what-if scenarios, which help with budget planning and cash flow projections and allow you to make accurate assessments and mitigate risks.

Sage 50 can also automate bank reconciliation, help you control job costs and assess the profitability of each project, as well as help you track inventory and stay on top of purchase orders.

The app also offers real-time reporting with customizable report templates, allowing you to keep a finger on the pulse of your business and make informed business decisions.

What’s also worth noting is that Sage 50 Accounting’s UI (User Interface) looks a bit dated, but we suspect this was a conscious choice to prioritize ease of use over visual appeal.

Read our in-depth Sage 50 review.

Sage Pricing Plans

Sage 50 Accounting offers three distinct pricing plans, all of which are considerably more expensive than any alternatives we’ve covered in this guide. Additionally, Sage limits the number of users you can have on your account, and the price increases exponentially with each team member.

There is a 30-day free trial available, so you will have the option to see Sage in action before committing.

  • Pro Accounting — $58.92/month; single user
  • Premium Accounting — From $96.58 for one user; max 5 users
  • Quantum Accounting — From $160/month for one user; max 11+ users

prosPros

  • Easy to set up and use
  • Automated bank reconciliation
  • Fully customizable reporting templates
  • Job (project) management and costs
  • Advanced inventory tracking

consCons 

  • The interface is a bit dated
  • The platform is  expensive compared to the alternatives

6. Wave — Free Invoicing and Accounting Functionalities for SMBs

A screenshot of Wave's dashboard

Starting Price Free Plan Top Features Payroll Reporting
Free + Flat fees for payment processing – Free invoicing and accounting
– Mobile receipts
– Bookkeeping, accounting, and payroll coaching

Wave is the best option for businesses looking for an accounting and payment processing solution.

The app’s invoicing and accounting features are completely free, so you’ll only pay a small flat fee for each transaction processed through Wave. The payment processing fees are lower than the industry average, making Wave a no-brainer for businesses that don’t already have a payment processing solution set up.

Additionally, Wave offers mobile receipt scanning and payroll as paid add-ons, as well as professional bookkeeping support and accounting & payroll coaching.

Overall, that’s the extent of Wave’s functionality, so if you need more advanced accounting features like project management, cash flow projections, inventory management, and time tracking, premium tools like FreshBooks and Xero are better options.

Find out more in our Wave review.

Wave Pricing Plans

As we’ve mentioned, Wave’s invoicing and accounting functionalities are completely free, but you’ll pay a fee for every transaction, and there are also plenty of paid add-ons you could opt for.

Here’s a breakdown of payment processing fees and all the paid add-ons and services Wave offers:

  • Payments — 1% for bank transfers; 2.9% + $0.60 for credit cards; 3.4% + $0.60 per AmEx transaction
  • Mobile receipts — $8/month
  • Payroll — $20/month for self-service states or $40/month for tax service states, plus $6/month per employee
  • Advisors — $149/month
  • Accounting & Payroll coaching — $379 one-time fee

prosPros

  • Super simple and easy to use
  • Free invoicing and accounting
  • Professional invoice templates and automated reminders
  • Lower-than-average payment processing fees
  • Simplified payroll runs (paid add-on)

consCons 

  • Lacks advanced accounting functionalities
  • No way to really upscale the platform

7. Bonsai — Accounting, Time Tracking, and Project & Client Management in One Platform

A screenshot of Bonsai's dashboard

Starting Price Free Plan Top Features Payroll Reporting
$21/month – Task and time tracking
– Workflow automations
– Branded client portal

Bonsai is a feature-rich app with a clean, intuitive UI and an excellent mobile app. On top of financial management (invoicing, payments, expense tracking, taxes), Bonsai offers a myriad of client and project management tools, making it easy to plan, organize, and track virtually all business activities.

When it comes to invoicing, Bonsai supports over 100 currencies, helps you set up recurring invoices, and eliminates the need to chase clients for overdue invoices, thanks to automated payment reminders.

On the project management side, the platform lets you create a separate view for each project, create and assign individual tasks, track time spent on each project, and collaborate and share files with your team members.

This makes Bonsai a great option for businesses that sell digital services, but the lack of inventory management means Xero and FreshBooks are better options for retailers and e-commerce businesses.

Click here for a full Bonsai review.

Bonsai Pricing Plans

Bonsai offers three pricing plans, all of which provide decent value for money at first glance. The issue with Bonsai’s pricing structure is that, on top of the monthly fee for the platform, you’ll have to pay an additional $10/month for every team member you want to add to your account, plus an additional $10/month if you want access to the Bonsai Tax functionality.

  • Starter — $21/month
  • Professional — $32/month
  • Business — $66/month

prosPros

  • Clean desktop and mobile apps with super-intuitive UIs
  • Simple automations that save you a ton of valuable time
  • A myriad of payment options and support for over 100 currencies
  • Project and task management capabilities with built-in time tracking
  • Branded client portal for easier communication and collaboration

consCons 

  • Invoicing is limited to Stripe, PayPal, and wire transfers
  • Extremely expensive if you want to add multiple team members to your account

8. QuickBooks — Feature-Rich Accounting, Payroll, and Project Management Software

A screenshot of QuickBooks' dashboard

Starting Price Free Plan Top Features Payroll Reporting
$15/month for the first three months – Bookkeeping automation
– Mileage tracking
– Multi-currency accounting

QuickBooks is another robust platform with advanced accounting, invoicing, payroll, project management, and inventory management capabilities. While the platform is fairly intuitive, the sheer number of features and functionalities means QuickBooks has a slightly steeper learning curve than alternatives like FreshBooks and Zoho Books.

That said, you can create personalized invoices from templates in just seconds, set up automated reminders, automatically add billable hours to invoices, get real-time alerts of low stock levels, and even automatically track mileage and categorize trips.

You can also utilize QuickBooks to record transactions in multiple currencies, generate advanced financial reports, handle your taxes, manage your cash flow, and even track all employee expenses.

QuickBooks also has a unique advantage over all other tools we’ve reviewed in that it allows you to connect your sales channels to the platform. Every sale on Amazon, Shopify, or eBay stores is automatically synced with the accounting software and all payouts are matched to bank deposits, so you’ll be able to see your cash flow, expenses, and profitability trends at a glance.

Read the detailed QuickBooks review here.

QuickBooks Pricing Plans

There are four QuickBooks pricing plans to choose from, all of which come at a 50% discount for the first three months. You can also test the platform for free for 30 days before committing to a monthly or annual subscription.

  • Simple Start — $15/month for the first 3 months (renews at $30 thereafter)
  • Essentials — $30/month for the first 3 months (renews at $60 thereafter)
  • Plus — $45/month for the first 3 months (renews at $90 thereafter)
  • Advanced — $100/month for the first 3 months (renews at $200 thereafter)

prosPros

  • Good value for money
  • Plenty of time-saving automations
  • Automatic mileage tracking
  • Multi-currency accounting
  • Great integration capabilities

consCons 

  • Steeper learning curve than the alternatives
  • Limited customer support

The Best Easy Accounting Software Compared

Accounting Software Best For Standout Features Free Plan Offer Payroll Reporting Mobile App
FreshBooks Time tracking and project management Time tracking
Team management
Project management
Zoho Books Inventory and vendor management Advanced automations
Customer and vendor portals
Project management and time tracking
Free forever plan for businesses with <$50k in annual revenue
Xero Fixed asset management Automatic sales tax calculations
Multi-currency accounting
Fixed asset management
Tide Cash flow management and future payments planning Personalized invoices with discounts
Performance tracking
Automated VAT estimates
Sage Managing job (project) costs Job (project) management and costing
Advanced budgeting tools
Industry-specific functionalities (construction, manufacturing, distribution)
Wave Free invoicing and accounting Free invoicing and accounting
Mobile receipts
Bookkeeping, accounting, and payroll coaching
Free forever for invoicing and accounting
Bonsai Financial, project, and client management Task and time tracking
Workflow automations
Branded client portal
QuickBooks Accounting, payroll, and project management Bookkeeping automation
Mileage tracking
Multi-currency accounting

Conclusion – What is the Best Easy Accounting Software?

After reviewing and comparing the leading accounting software on the market, we have to give the title of the best easy-to-use accounting tool to FreshBooks.

The platform is very intuitive and super-easy to use, even if you have absolutely no previous experience with accounting software, but not to the detriment of its functionality. In addition to invoice templates, automated payment reminders, receipt scanning, and easy expense tracking, FreshBooks also offers project management, team management, time tracking, and payroll functionalities.

With FreshBooks, you’ll also be able to handle all your finances using the intuitive mobile app and monitor the performance of your business from anywhere.

Try FreshBooks for free for 30 days (no credit card required) and see first-hand if it’s the right accounting software for your business.

How We Test Accounting Software

Here are the key parameters we take into account during the testing and review process:

  • Ease of use — How easy it is for someone with limited or no experience to learn and effectively utilize all the features and functionalities of the platform.
  • Features — What features the platform offers, and how businesses of different sizes in a variety of industries can benefit from them.
  • Pricing — What pricing plans are available, and whether they are free plans, free trials, and/or discounts.
  • Integrations — Which third-party apps can the platform natively integrate with, and does it offer an API for building custom integrations.
  • Automation — What automations are available and how difficult they are to implement in practice.
  • Third-Party Reviews — What users have to say about the platform as a whole and what advantages and drawbacks they highlight most often.

How to Choose the Best Easy Accounting Software

If you’re still uncertain which of the eight accounting solutions we’ve reviewed would be the best fit for your business, here are a few factors you should consider to help guide your decision:

  • Ease of use — How easy would the platform be to use in your day-to-day work? The best way to ascertain this would be to schedule a demo or start a free trial and test it yourself.
  • Budget — How much money can you invest in an accounting tool on a monthly basis and what features would the platform need to have to justify that investment?
  • Key features — What are the key features you and your team need out of the accounting software and which pricing plan are they all available on?
  • Compatibility — Does the accounting software integrate with the other tools and apps you’re already using?
  • Scalability — How easy would it be to add new team members to your account or scale up to a more feature-rich pricing plan in the future?
  • Customer support — What are the available options for contacting customer support and what do other users have to say about the speed and the quality of support?

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Aleksandar Stevanovic

Aleksandar Stevanovic spent 10 years honing his craft as a freelance content writer. He has a degree in Economics, and extensive experience in software, crypto, and cybersecurity industries. He covers a multitude of topics, writing factual and informative articles, helping individuals better understand the intricacies of the online world. Over the last two years, his research focus shifted more towards tech and software content, as evidenced by his publications on CEX.IO, Business2Community, and Techopedia. He believes in simplifying complex topics and bringing them closer to like-minded individuals. His work is as detail-oriented as it is creative, and is designed to…