Ilija Miljkovac is a Techopedia writer with 7 years of experience covering all things tech. He writes about everything from cybersecurity to ISPs, ensuring businesses…
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The best real estate accounting software is FreshBooks. If you’re in the real estate industry, your accounting software should help track your income, expenses, and tax deductions and provide robust financial reporting. Depending on your needs, some users opt for software with reliable payroll, invoicing, or analytics features, while others look for seamless integration with other business software.
FreshBooks offers easy billing, collaboration tools (for working with your team), and simple invoicing. We also found FreshBooks to be the best value for the amount of features it has.
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We’ve thoroughly compared the best software for real estate accounting based on their pricing, features, and compatibility, amongst others. While we found plenty of respectable accounting software providers, the following tools impressed us the most:
Here’s a quick head-to-head comparison of the best accounting software for brokerage, rental property management, and real estate agents:
Best Accounting Tools
Top 3 Features
30-day Free Trial
Android, iOS, Windows, Mac
Free Forever Plan
7-day Free Trial
Start for Free
iOS, Windows, Mac
Now that you’ve seen our list and know what to look for in the best accounting software for real estate businesses, we’ll dive into the details of each tool. Here, you’ll learn what makes each one on our list unique, allowing you to pick the one that suits your business.
FreshBooks provides an unmatched feature set for real estate accounting that saves you time and helps you get paid faster. A standout benefit of using FreshBooks is that it cuts down the time you spend in the office crunching numbers.
It does this with its expense sorting and client management features. Besides reducing your admin hours, FreshBooks will save you from bank trips by providing numerous payment options for your clients, giving you more time for your real estate business.
For example, you can set up recurring invoices to your regular clients, and FreshBooks will automatically send them. In addition, you can set up late payment fees or reminders for clients, so you won’t have to manually chase payments, making it the best accounting software for rental properties.
Whether you deal with rental properties, sales, or both, sending customizable estimates to your clients can go a long way to securing them. FreshBooks helps you set clear expectations with numerous pre-made templates that are easy to understand to improve your communications with clients.
Besides improving your clients’ experience and providing exceptional billing options, FreshBooks helps you keep track of all transactions and billable hours. You’ll even be able to provide clients with a payment confirmation email in minutes when prompted.
Thanks to its centralized nature, the FreshBooks dashboard unifies all data, from client information to bank statements, and creates in-depth reports. These can help you keep track of income and expenses, prepare for tax season, and think of cost-saving alternatives.
FreshBooks offers four plans for micro-to-small-sized businesses. While its advanced features could suit larger businesses, FreshBooks can get expensive if you add more team members, but nevertheless, it’s cheaper than most of its competition.
Thanks to its 30-day free trial, you can try FreshBooks risk-free today and improve your real estate business’s financial management.
Oracle NetSuite offers comprehensive real estate accounting solutions with tailored features for each company. One of its main advantages over its competition is that it provides a full suite of business-oriented add-ons.
For example, it offers one of the best CRM apps real estate companies can use to manage numerous tenants, launch email marketing campaigns, and more.
It also provides excellent fixed assets management features that make financial reporting more timely and accurate by automating fixed-asset depreciation and lease accounting.
Oracle NetSuite lets you manage the entire asset lifecycle, from acquisition to retirement, without time-consuming manual processes like duplicate data entry or spreadsheet-filling.
For real estate companies involved in leasing, Oracle NetSuite offers rent and lease management functionalities to streamline processes like lease agreement tracking, rental income management, and security deposit handling.
In addition, your team will receive automated reminders for rent collection and lease renewals, improving your cash flow. Plus, Oracle NetSuite’s financial management features allow real estate companies to maintain an accurate, up-to-date record of their financial data.
It lets you automatically import bank or credit card data for reconciliation and matching, reducing the risk of manual data entry errors and ensuring the company’s financial records remain in sync with bank and credit card transactions.
In addition, it enhances the accuracy, efficiency, and compliance of tax filing for real estate companies. Preparing financial statements for tax season is much easier when you have accurate financial data, expense deductions, and transaction tracking on a single platform, making Oracle NetSuite one of the best choices for tax filing.
Oracle NetSuite prices its services based on your business’s unique needs. Your annual license consists of its core platform, optional modules, and the number of users.
In addition, there’s a one-time implementation fee for the initial setup. Contact Oracle NetSuite’s sales team today to get a quote for your real estate business and start using its feature-rich services.
Zoho Accounting offers the best rental property accounting software for small-to-midsize businesses dealing with multiple properties. It allows you to create property-specific sub-accounts that let you keep separate financial and tenant records for each property.
That means you’ll have access to property-specific income and expense statements, balance sheets, and other financial reports that give you insights into the financial health of each property.
This approach to real estate accounting ensures transparency toward property owners and investors and is particularly beneficial during tax season. It streamlines calculating property-related taxes, credits, and deductions, making tax filing accurate and efficient.
That is especially valuable as real estate transactions often involve intricate tax implications that require a different approach for each type of property. In addition, Zoho Accounting also lets you access company-wide reports.
With this, you’ll get an automated generation of income statements, balance sheets, and cash flow reports. These reports can aid you in strategic planning and decision-making, which results in growth and stable business health.
Zoho Accounting is also one of the few reputable providers that offer a comprehensive free forever plan. Although unsuitable for growing businesses, it lets you manage clients, create recurring invoices, and import bank statements.
That means you can test most of its features for free, making Zoho Accounting the best property management accounting software for first-time users. Although Zoho integrates with limited third-party software, the provider offers native Zoho integrations too.
Among other solutions, you’ll find that it offers one of the best project management tools, which can help you with budgeting, planning, and risk management.
Zoho Accounting offers numerous plans that suit anyone, from solopreneurs to SMBs. While it limits the number of users for each plan, it offers some of the cheapest additional user spots at just $2.50/user/month.
In addition, you’ll find some of its best features, such as the customer portal and multi-lingual invoicing, on every plan it offers. You can start using Zoho Accounting free of charge today, thanks to its comprehensive free forever plan.
Xero is an exceptional cloud-based accounting solution that helps real estate professionals track client interactions and stay on top of their finances.
It lets you add, edit, and store contact details, notes, and documents for any of your business contacts, a considerable upgrade from the traditional Excel spreadsheets. One standout benefit of using Xero is its third-party integration capability.
It lets you connect to over 1,000 popular business apps to build flexible workflows and tailor your experience with its platform to your needs. That means you won’t have to manually re-type data into different systems, making the transition to its platform a breeze.
While most of its competition offers dedicated apps for Android and iPhone, few can match Xero’s quality. You’ll find all its advanced features on the smartphone clients, which allows you to run your real estate business on the go.
From invoicing to income and expense tracking, Xero delivers an unmatched service for professionals with busy schedules. Another area Xero excels at is reports and analytics.
Xero provides overall or property-specific reports and allows you to compare different areas of your business to help you make better decisions. In addition, these reports are interactive and enable you to dive into the details and measure specific KPIs.
However, it truly shines with its analytics features, mainly the Xero Analytics Plus that comes with its most expensive plan. This uses machine learning and AI-powered predictions to help you make cash flow decisions and project finances for up to 90 days in the future.
Xero offers three pricing plans, with the cheapest plan suiting solopreneurs, while its more expensive plans fit agencies and SMBs. You can try Xero risk-free today, thanks to its generous 30-day free trial.
While you won’t find as many advanced features as our top providers, like FreshBooks or Oracle NetSuite, Xero lets you integrate its software with over 1,000 third-party apps to tackle payroll, receipt scanning, and similar tasks.
Bonsai helps you in each area of your real estate business, from client and project management to accounting. It offers fantastic templates for invoices, contracts, and estimates, which can help you appear professional and save time on contacting your clients.
You can customize its legally vetted contract or agreement templates to suit your business and sign them using an electronic signature with your clients, speeding up and simplifying the formalities of onboarding a new client.
Beyond this, it allows you to send timely reminder emails and receive notifications when your clients view and sign the documents. Plus, you can sync your calendar, giving your clients a clear view of your free time and allowing them to book you when available.
These features make Bonsai the best accounting software for real estate agents and property managers looking for an all-in-one tool. In fact, you’ll find organizing solutions that easily match some of the best task management tools and help you track every billable hour.
Bonsai also provides versatile real estate bookkeeping features, including tax reminders, income reports, and expense tracking. While its income and expense tracking features are similar to the competition, it stands out with its tax estimates.
Bonsai will continuously deliver tax estimates and due dates, complemented by quarterly and annual tax reminders and reports. It’ll automatically account for your monthly profit, business expenses, and deductions in one place, ensuring your business is healthy and keeping you prepared for tax season.
Bonsai focuses on self-employed professionals and real estate agents, providing a user-friendly platform that helps you manage your clients and workload. Its starting price is $17/month, and the cheapest plan includes most features you need as a solo worker.
However, you’ll need to opt for one of its more expensive plans to remove its branding from the documents you create using the platform. You can start managing your business and finances with Bonsai risk-free today, thanks to its 7-day free trial.
Sage offers deep customization and a secure cloud-connected platform that helps you stay on top of your contacts, finances, and assets. While it offers numerous business tools and packages, we’ll review its Sage 100 solution, as it’s best for real estate businesses.
Thanks to its exceptional customization options, Sage lets you transform its platform to suit your needs and preferences. You can add new industry-specific fields, import data from other tools within a day, and start automating processes.
That means you can sort your data by clients, properties, income, or other factors and generate in-depth reports that give you clear insight into your business and enhance your decision-making.
While its interface may feel outdated and have a slight learning curve, Sage’s massive resource hub includes webinars, a guides library, and instructor-led courses.
One immediate benefit of mastering its data-sorting capabilities and managing all your business processes in one place is the prevention of data silos, which plague large businesses with numerous branches or employees.
Sage also stands out as one of the most secure accounting solutions on the market. It provides automatic cloud backups for your business data, continuous updates, and a secure cloud infrastructure that makes it near-impossible for unauthorized parties to breach.
In addition, you’ll have access to user-based permissions, multi-factor authentication, and advanced encryption protocols. As a complete accounting and enterprise resource planning (ERP) solution, Sage 100 can help you deal with more than data.
It provides exceptional fixed assets-tracking tools, accounts payable and receivable reports, bank reconciliation, and more.
While Sage offers three plans for its Sage 100 ERP solution, Essentials, Advanced, and Complete, it doesn’t disclose its monthly pricing. To start using this advanced data and financial management solution, you can request a quote from Sage’s sales team.
QuickBooks is the best accounting software for real estate expense tracking, as it allows you to create custom rules to categorize expenses and helps you import and sync its platform to your bank account, credit cards, PayPal, and Square, amongst others.
That allows you to separately review your marketing costs, property-related expenses, and maintenance fees, providing insights into the profitability of each property.
As one of the most popular accounting tools used by professional accountants in the US, opting for QuickBooks means you’re almost guaranteed to find affordable accounting services from well-versed professionals.
That means you can effortlessly share your financial reports with your accountant for a professional evaluation of your financial health. You can share various reports with QuickBooks, including balance sheets, cash flow statements, and income statements.
These reports can aid in decision-making by helping you identify bottlenecks and setting up goals for your business. Unlike most of its competition, QuickBooks also offers a free guided setup for its first-time customers.
With the help of one of its experts, you’ll learn how to connect your bank accounts and credit cards, automate repetitive tasks, and start managing your finances. It also offers some of the best real estate accounting apps that don’t lack advanced features, making it an excellent pick for accounting on the go.
In addition, each plan supports receipt capture, including its cheapest plan. Receipt capture lets you snap photos to add receipts to your QuickBooks account on the go, reducing your admin hours. For more, we recommend reading our full QuickBooks Review.
QuickBooks offers four subscription tiers that suit anyone from solopreneurs to SMBs. Although its cheaper plans can’t match the similarly-priced plans from our top providers, its Plus and Advanced plans provide a feature-rich real estate accounting solution.
You can try QuickBooks risk-free today, thanks to its 30-day free trial.
TurboTax isn’t necessarily the best accounting software for property managers, but it’s by far the best if you’re looking for a tax filing solution, as it excels at filing your taxes on time and navigating the tax complexities of the real estate industry.
TurboTax can guide you through claiming depreciation on your rental property, reporting rental income and expenses, and reporting capital gains or losses from selling properties.
In addition, it’ll identify tax credits and deductions relevant to the real estate business, such as home office costs, mileage deductions, and online marketing expenses.
That ensures you take advantage of the available tax benefits while accurately reporting your business-related expenses, resolving one of the toughest challenges for solopreneurs in this industry.
TurboTax might not fully replace dedicated accounting software, but it offers some of the best tax filing services, including a step-by-step guide on how to file your taxes. Additionally, you can pay for an expert evaluation of your tax filing or a full accounting service, ensuring your compliance.
Turbotax is primarily an accounting app for personal tax filing, and its basic features are free to use. That means you can start navigating its interface and in-app features without committing to a subscription.
However, you’ll need to invest at least $10.75/month for its cheapest plan to start preparing for the tax season. Try Turbotax free of charge today, and test its interface before committing to a subscription.
Melio lets you set up various payment options for your clients and send them directly via invoices. It then processes payments made via the built-in “Pay Now” button and deposits them directly to your bank account.
Besides making payments easy for your clients, Melio ensures payment protection. You can rest easy knowing you won’t have to deal with bounced checks, chargebacks, forgery, and ACH returns.
In addition, neither you nor your clients pay any fees on ACH transfers, and you get to pick who covers the 2.9% fee on credit card payments.
While helping you get paid securely and quickly is Melio’s standout feature, it also helps you pay your business bills using bank transfers for free or by card, even where credit cards aren’t accepted.
Besides custom invoicing, Melio helps you get paid quicker by simply sending a payment link to your clients. You can attach this link to your emails or other communication platforms you use with your clients, and they can use it to make a one-click payment.
Melio is free to use and has transparent fees based on your transactions. That makes it an exceptional standalone payments solution or a helpful addition to full-featured accounting software.
You can try Melio free today and start providing better ways for your clients to pay for your services.
Xendoo offers real estate companies a tailored solution for effective financial management and provides expert advice. It’s suitable for businesses across various sectors, including the real estate industry, because it can address industry-specific needs.
That’s because its professionals understand the nuances of property transactions, tax implications, expenses, and rental income, incurring compliant financial management and accurate reports.
Although hiring a team of professionals to do your accounting can be expensive, you’ll receive unparalleled financial statements, including property-specific and business-wide analysis.
That means you’ll make better business decisions and quickly notice any bottlenecks. Xendoo’s bookkeeping experts deliver monthly reports and updates, including profit and loss statements, balance sheets, and revenue trend graphs.
Unlike most of its competition, Xendoo also helps you catch up on your accounting tasks, bringing your financials up to date even if you’re behind a few months or even years.
Xendoo is the most expensive pick on our list, regardless of the scope of your needs. However, its team of experts will perform all back-office tasks for you, which results in exceptional time savings and justifies its price points.
It’s also worth noting that Xendoo offers no free trial or plan, but it has a 30-day money-back guarantee that allows you to try its services risk-free today.
After an extensive evaluation and comparison of the leading real estate accounting services, we’re confident that FreshBooks offers the best tools for real estate professionals. It offers four versatile pricing plans that suit anyone, from solopreneurs to SMBs.
In addition, it provides an intuitive platform that integrates with other popular business solutions and goes beyond traditional accounting with features like time-tracking, collaboration tools, and project management.
Thanks to its lengthy 30-day free trial, first-time customers like you can try its services risk-free today to start improving the way you manage your financials.
Choosing the right real estate accounting software can help you streamline your business and stay organized and compliant. While most providers offer different features and user experiences, you should ensure your future accounting software has the following:
QuickBooks is a popular real estate accounting choice in the US and one of the best picks for real estate businesses that work with accountants. However, FreshBooks is an excellent alternative if you’re looking for streamlined invoicing and project management tailored for real estate.
Yes, accountants use Excel for various tasks such as budgeting, financial analysis, data organization, and tracking and reporting financial information. However, it’s more common for accountants to use accounting tools like those on our list to streamline their processes, as they provide superior functionalities such as automation, real-time data updates, advanced reporting, and compliance management.
Several real estate accounting tools provide free access to their platforms but with a limited set of features. Zoho Accounting is an excellent choice, as its free plan doesn’t impose as many limits as its competition. However, upgrading to its premium plans provides even more capabilities to streamline your real estate financial management effectively.
That depends on the scope of your needs from their services. On average, you’re looking at around $9.75 to $395 a month — the latter is especially the case if you opt for more advanced features and expert advice for your tax filing or business analysis, for example.
Accounting software can help you manage property finances, track rentals, comply with tax laws, and get accurate financial reporting. These features ensure you’re always on top of your finances and provide clear insight into your business’s health. In addition, they can reduce your admin hours by automatically completing repetitive tasks such as data entry.
Ilija Miljkovac is a Techopedia writer with 7 years of experience covering all things tech. He writes about everything from cybersecurity to ISPs, ensuring businesses and customers are educated about the latest products and services. He's written for publications such as Business2Community, TheTechReport, Comparitech, and more. When he's not maniacally hacking away at his keyboard, Ilija spends his time either hiking in nature or holed up in his apartment gaming.
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