Kashoo review 2024

Our Verdict

Customizable, good value-for-money accounting software

Kashoo is a simple, easy-to-use accounting software that helps you automate and streamline invoicing, expense tracking, vendor management, and financial reporting. It comes with a flat monthly fee and supports an unlimited number of users, making it good value for money.

In this review, we’ll go over Kashoo’s core features and functionalities and see how it compares to other leading accounting software solutions on the market to help you make an informed decision.

Pros

  • Rich library of fully customizable invoicing templates
  • Automated late payment reminders and invoice status tracking
  • Simple vendor management with outstanding bills
  • 14-day free trial to test the platform risk-free
  • Excellent mobile app for accounting on the go

Cons

  • No built-in payroll processing
  • No time-tracking functionality
  • Limited integration capabilities

Kashoo Plans & Pricing

Kashoo offers two different platforms — TrulySmall, which is geared towards startups and SMBs, and Kashoo, which provides advanced and personalized accounting services for established businesses.

In this guide, we’ll focus on Kashoo but will briefly compare it with the TrulySmall pricing plan so you can get a better idea of the value-for-money Kashoo provides.

If you want to learn more about TrulySmall’s features and functionalities, read our comprehensive TrulySmall review.

With that in mind, here are the different modules and pricing plans available:

Plan Cost Free Trial Payroll Double Entry Manage Expenses Reporting Customer Support
TrulySmall Accounting $216/year 14-day free trial ✅ – with integration Essential Reports Only Email and phone support Monday – Friday
Kashoo $324/year 14-day free trial ✅ – with integration Advanced business reports Live Chat, email, and phone support Monday – Friday

Kashoo — Starts at $324/Year ($27/Month)

The Kashoo accounting platform is geared towards established businesses and enterprises. It covers all the basics, such as invoicing, and adds more customization and integration options, as well as advanced reporting options.

With Kashoo, you can fully customize the design and layout of the app to reflect your brand, as well as add your company’s logo. You’ll also be able to create a bespoke chart of accounts, so you can easily track every dollar coming in and out of your business.

Additionally, Kashoo comes with inventory tracking, so it’s a great option for companies selling physical products since it helps ensure that you never run out of stock.

You can integrate Kashoo with your existing payroll processing software to sync the data between the apps, ensure accuracy, and have an overview of employment costs.

Kashoo Accounting Overview

Starting price $324/year ($27/month)
Best for Established businesses looking for a simple, easy-to-use accounting solution
Customer support Live Chat, Email, Phone Support (Monday – Friday)
App integrations Google Workspace, Strike, FreshBooks, Square POS, 1Password, SurePayroll
Security & Compliance AES-256 encryption, TLS, two-factor authentication
Payroll
Reporting & analytics
Mobile app
Double entry
E-signatures
Auto-alerts and reminders

Kashoo Features

As we mentioned, Kashoo is a fully customizable platform that helps you handle everything regarding invoicing, expense tracking, taxes, and payroll processing. The app’s comprehensive dashboard gives you valuable insight into the financial health of your business, with color-coded charts and graphs that let you track every relevant detail, from net income and expenses to deposits & withdrawals and net cash total.

The best thing about Kashoo is that it lets you track all transactions by project, so you’ll know exactly which project or client is the most profitable and what business ventures might not be as worthwhile as you thought.

Here’s a quick breakdown of Kashoo’s core features and functionalities:

Invoicing

Kashoo's invoicing feature

Invoicing in Kashoo is quick, easy, and intuitive. You’ll have a myriad of professional templates to choose from, which you can fully customize with your company colors and logo. You’ll be able to list all line items with their individual quantities, rates, and descriptions, choose the due date, and even include a direct payment link to speed up the payment process.

What’s interesting is that the invoicing functionality also comes with an optional email message, which allows you to further personalize the invoicing process and include any other necessary details and descriptions in the email with the invoice.

Read our best invoice software guide to see how Kashoo compares with the leading invoicing tools.

Bills to Pay

The Bills to Pay functionality is a life-saver for companies that need to manage multiple vendors. It lets you quickly go over a comprehensive list of all your vendors and see all items ordered and balances due.

While there is no option to pay your vendors directly from Kashoo, you can click on any outstanding vendor payment and manually pay each invoice. Given that you can easily connect your business bank account to Kashoo, the manual payment process is fairly quick and simple.

Reporting

Kashoo's reporting feature

When it comes to reporting, you’ll have access to a visual dashboard with all the relevant financial information. The advanced reports cover income statements, invoices, bills, balance sheets, transaction history, and more.

What’s lacking are sales reports and customization options for the existing reports, so we’d like to see Kashoo improve upon this functionality in the future. One redeeming factor regarding customization is that the generated reports can be easily exported into Excel, so you can tweak them according to your needs.

Contacts

The Contacts feature makes it easy to review all the relevant information regarding every vendor and client you work with. The list contains the names, contact information, and full transaction history between your business and every business partner and client, so it’s easy to review and sort both income and expenses from various sources.

Additionally, whenever a new transaction is added to Kashoo, a contact is automatically created, which saves your accounting department a lot of time and ensures complete data accuracy.

Payroll

Kashoo doesn’t have payroll processing capabilities, but it does integrate with a variety of third-party payroll processing services. This way, you can see all finalized payroll runs in Kashoo and keep track of payments, remittances, overtime pay, employee benefits, and other critical payroll data in the Kashoo app.

You can also manually enter payroll numbers in Kashoo as expenses or adjustments, but that kind of defeats the purpose of automated payroll runs.

Integrations

Kashoo integrates with a variety of third-party payroll processing services, most notably PaymentEvolution, SurePayroll, Paychex, and Stripe.

Additionally, the app can be integrated with your Google Workspace, so you’ll have access to your business calendar, email, Google Drive, sheets, slides, and other relevant Google apps and documents.

Other noteworthy integrations include FreshBooks, Square Point of Sale (POS), 1Password, and Pepperi.

Overall, Kashoo’s integration capabilities are quite limited, especially compared to other leading accounting software on the market. If you’re using any of the four above-mentioned payroll processing services, it can be a decent option. However, if you’re working with a different provider, you’ll still have to go back and forth between two apps and contend with duplicate data entry.

Kashoo customer reviews

Kashoo is a decent accounting app, but it doesn’t exactly revolutionize invoicing and expense tracking. It’s good at what it does, but it’s not seen as the best option on the market. Overall, the user reviews are mostly positive, ranging from 3.5/5 all the way up to 4.6/5 stars on major review sites.

Users love Kashoo’s ease of use and affordable pricing, and often highlight accessibility, automation, and invoicing templates as the platform’s strong suites.

On the other side of the coin, users complain about the lack of advanced functionalities, issues connecting projects to invoices, and occasional duplicate transactions.

What is Kashoo good for?

Kashoo is great for SMBs and established businesses that want to handle their books or move away from Excel or spreadsheets to a more organized online accounting platform that automates invoicing and expense tracking.

With Kashoo, you can easily track your finances, send personalized invoices with due dates and reminders, receive payments in multiple currencies, manage your vendors, keep track of your inventory, and generate advanced accounting reports.

All in all, Kashoo is a decent option as your first accounting software since it’s super easy to use and relatively affordable. That said, it lacks time tracking, and the reporting functionality could be improved.

Kashoo vs. Top Competitors

Here’s a quick comparison table between Kashoo and its top competitors so you can get a better idea of where the platform stands:

Kashoo QuickBooks Wave Xero
Best for Established businesses looking for a simple, easy-to-use accounting solution SMBs looking to automate invoicing, payroll, tax filing, and time tracking Small businesses with less than 10 employees Companies looking for a robust, feature-rich accounting solution
Starting Price From $27/month From $18/month Free Invoicing and Accounting functionalities From $29/month
Free Trial 14-day free trial 30-day free trial N/A 30-day free trial
Payroll Yes Yes Paid add-on Yes
Reporting Advanced business reporting Customizable professional reports Detailed financial reports Customizable reports
Mobile App Yes Yes Yes Yes

Kashoo vs. QuickBooks

The two platforms are quite similar in that both can help you take care of all the accounting necessities like invoicing, expense tracking, categorization, receipt capturing, and reporting. Both platforms are also fairly easy to use, allow you to connect your business bank accounts, and let you handle your accounting on the go using your mobile device.

Where Kashoo and QuickBooks differ is when it comes to subscription packages. Kashoo offers a single subscription that includes access to all features, whereas QuickBooks offers three different tiers to choose from, depending on your needs.

If you want access to everything QuickBooks has to offer, you’ll have to pay almost double the amount you’d pay for Kashoo, but you get some advanced features that Kashoo doesn’t offer, such as employee time tracking, GST and VAT tracking, recurring transactions and bills, and project profitability tracking.

Read more in our QuickBooks review.

Kashoo vs. Wave

Wave is perfect for small businesses that only work with a handful of clients. This is because its invoicing and accounting functionalities are completely free, but you pay a percentage on every transaction and a flat monthly fee for payroll runs. With one or two clients you charge monthly, Wave is an extremely cost-effective solution, but the price skyrockets if you start sending a dozen invoices each month.

In other words, Kashoo is a better option for companies working with multiple clients and vendors, whereas Wave is a good starting point for startups and small businesses that work with one or two clients.

Kashoo vs. Xero

When comparing Kashoo and Xero, you can think of Xero as an advanced, though quite a bit more expensive, version of Kashoo.

What we mean by this is that Xero offers everything you get with Kashoo, plus a ton of additional functionalities that will help you automate and streamline every aspect of accounting. These include project tracking, payroll runs, automated bank reconciliation, purchase orders, quotes, sales tax, and even fixed asset management.

Granted, Xero is about two-and-a-half times more expensive than Kashoo if you want to utilize all of these features, but it’s a superb all-in-one solution for businesses of all sizes, in any industry.

Read more in our Xero accounting review.

Verdict – Is Kashoo Worth It?

If you need a simple, easy-to-use accounting software, then Kashoo is absolutely worth it. Apart from ease of use, the great thing about Kashoo is that it offers a ton of pre-made invoicing templates, which you can fully customize to fit your brand. In addition to professional invoices, Kashoo features automated late payment reminders, ensuring that you get paid for your work.

Other advantages of Kashoo are built-in inventory tracking, a customizable chart of accounts, and an intuitive mobile app.

Try out Kashoo completely risk-free for 14 days and see first-hand whether it’s the right accounting software for your business.

How We Test Accounting Software

While the vast majority of accounting software has the same core features and functionalities, they can differ greatly in terms of pricing, integrations, advanced features, and ease of use. Here are the key aspects we focus on when reviewing and comparing accounting software:

  • Pricing — How much value for money the platform offer, compared to other leading accounting software solutions.
  • Features — Core invoicing, accounting, and payroll features, as well as paid add-ons and advanced functionalities.
  • Integrations — Native integrations with other bookkeeping, financial, payroll, communication, and other business tools.
  • Automation — The available automations, such as automated expense tracking, bank reconciliation, and late payment reminders.
  • Ease of use — How easy it is to navigate the platform and fully utilize all of its features and functionalities, even with no previous experience with similar software.
  • Third-Party Reviews — The most commonly cited advantages and complaints by real users on reputable review sites.

How To Choose the Best Accounting Software

Here are the key factors you need to take into account when deciding whether Kashoo or any other accounting software is the right fit for your business:

  • Budget — You should consider how much money you’d be willing to invest every month and how much money accounting software would save you, on average. Also, go over all the different pricing plans and make sure you choose the one that offers everything you need in terms of functionality while still fitting into your budget.
  • Features — Check to see whether the platform offers all the features and functionalities you need on a plan you can afford. Keep in mind that most of the advanced features are typically locked behind the most expensive plans, so carefully assess your needs and compare the pricing plans of multiple platforms before making the final decision.
  • Scalability — Consider how easy it would be to scale the platform as you grow and expand your business. Check if there’s any limit to the number of users you can have on your account and whether you can upgrade from the chosen pricing plan to the next tier if the need for additional features arises.
  • Ease of use — The main goal of accounting software is to speed up the processes, centralize your data, and make it easier to track income and expenses. In other words, it should save you time and money, so you don’t want to opt for a platform that will take months of training to fully utilize, as that will defeat the purpose.
  • Integrations — Go over the platform’s integration capabilities and see if it’s possible to connect it with the tools you’re already using. For example, Kashoo only integrates with a handful of payroll processing services, so if you’re using a different vendor, you’ll have to handle payroll in a completely separate app and manually add the data into Kashoo.
  • Customer support — Note the available contact options and the support hours to get an idea of how fast you can expect a response in case you run into an issue with the platform. Also, pay attention to what users say regarding customer support, both in terms of their response time and their technical knowledge.

FAQs

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Aleksandar Stevanovic

Aleksandar Stevanovic spent 10 years honing his craft as a freelance content writer. He has a degree in Economics, and extensive experience in software, crypto, and cybersecurity industries. He covers a multitude of topics, writing factual and informative articles, helping individuals better understand the intricacies of the online world. Over the last two years, his research focus shifted more towards tech and software content, as evidenced by his publications on CEX.IO, Business2Community, and Techopedia. He believes in simplifying complex topics and bringing them closer to like-minded individuals. His work is as detail-oriented as it is creative, and is designed to…