Project Planning

What Does Project Planning Mean?

Project planning is a procedural step in project management, where required documentation is created to ensure successful project completion. Documentation includes all actions required to define, prepare, integrate and coordinate additional plans. The project plan clearly defines how the project is executed, monitored, controlled and closed.

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Project planning requires an in-depth analysis and structuring of the following activities:

  • Setting project goals
  • Identifying project deliverables
  • Creating project schedules
  • Creating supporting plans

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Techopedia Explains Project Planning

The project planning stage requires several inputs, including conceptual proposals, project schedules, resource requirements/limitations and success metrics. Project planning begins by setting the scope of a project and eventually working through each level of dependent actions, tasks, checkpoints and deadlines.

All of this information is integrated into Gantt charts, or other types of scheduling charts, to provide a project overview for all involved parties.

The culmination of the project planning stage identifies:

  • Road blocks in the project
  • Work required for project completion
  • People involved in the project and their key responsibilities
  • Minimum project completion time
  • Major project deliverables
  • Required project milestones

Project planning is never truly finished until a project is completed. The project plan may return to the planning stage multiple times prior to project completion, or even abandoned. Generally, project complexity determines the length of the project planning stage.

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Margaret Rouse
Technology Expert

Margaret is an award-winning technical writer and teacher known for her ability to explain complex technical subjects to a non-technical business audience. Over the past twenty years, her IT definitions have been published by Que in an encyclopedia of technology terms and cited in articles by the New York Times, Time Magazine, USA Today, ZDNet, PC Magazine, and Discovery Magazine. She joined Techopedia in 2011. Margaret's idea of a fun day is helping IT and business professionals learn to speak each other’s highly specialized languages.