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Data archiving is the process of retaining data for long term storage. The data might not be in use, however, it can be brought into use and can be stored for future purposes.
Data archiving is done to secure and to store data for long term retention. It allows important information to be stored in safe locations so that it can be used whenever it is required.
The storage process will generally have some policies applied to it depending on the information in question. For example, policies might include retention time frame, security sensitivity, etc.