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Print Management Software (PMS)

Definition - What does Print Management Software (PMS) mean?

Print management software (PMS) is a software system designed for the effective management and optimization of print devices and related processes. It is useful in the management of the volume and nature of print materials. It also provides options for user authentication for accessing printers and other document print services. It controls the print queues and provides secure methods of printing.

Techopedia explains Print Management Software (PMS)

Print management software not only manages printing, but also various other aspects that relate to printing. Examples include briefs sent out for mailing and distribution, offset printing and quick printing. This software manages all kinds of devices ranging from desktop printers, copiers and scanners to high-volume and high-definition printers.

Print management software is a software system that either acts as a standalone application or has embedded functionalities that may be a part of managed print services. A PMS acts similarly to printer drivers, but offers better management of networked printers.

There are two types of print management software:

  • Desktop-style PMS that works similarly to printer drivers. It displays print previews, can edit documents and combine multiple print jobs. It works with both desktops and Web browsers.
  • Browser-style PMS is used to edit Web pages to be printed by allowing the removal of images, content, ads or headers/footers.

A PMS system helps save cost on print materials and is usually used in combination with both browser and desktop tools.

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