Print Management Software

What Does Print Management Software Mean?

Print management software (PMS) is a software system designed for the effective management and optimization of print devices and related processes. It is useful in the management of the volume and nature of print materials. It also provides options for user authentication for accessing printers and other document print services. It controls the print queues and provides secure methods of printing.


Techopedia Explains Print Management Software

Print management software not only manages printing, but also various other aspects that relate to printing. Examples include briefs sent out for mailing and distribution, offset printing and quick printing. This software manages all kinds of devices ranging from desktop printers, copiers and scanners to high-volume and high-definition printers.

Print management software is a software system that either acts as a standalone application or has embedded functionalities that may be a part of managed print services. A PMS acts similarly to printer drivers, but offers better management of networked printers.

There are two types of print management software:

  • Desktop-style PMS that works similarly to printer drivers. It displays print previews, can edit documents and combine multiple print jobs. It works with both desktops and Web browsers.
  • Browser-style PMS is used to edit Web pages to be printed by allowing the removal of images, content, ads or headers/footers.

A PMS system helps save cost on print materials and is usually used in combination with both browser and desktop tools.


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Margaret is an award-winning technical writer and teacher known for her ability to explain complex technical subjects to a non-technical business audience. Over the past twenty years, her IT definitions have been published by Que in an encyclopedia of technology terms and cited in articles by the New York Times, Time Magazine, USA Today, ZDNet, PC Magazine, and Discovery Magazine. She joined Techopedia in 2011. Margaret's idea of a fun day is helping IT and business professionals learn to speak each other’s highly specialized languages.