Task Management

What Does Task Management Mean?

Task management is an activity in which an individual or team leader tracks a task throughout its life cycle and makes decisions based on progress. Task management is done using software tools that help effectively organize and manage tasks by using functions such as task creation, planning, assignment, tracking, and reporting.


The reports generated assist management in analyzing the overall efficiency of an individual, department, or organization.

The Market’s Top Task Management Software Solutions

These are the best tools for businesses looking to streamline their task management process, make informed data-based decisions, better utilize available resources, and ensure tasks and projects are done on time and within budget:


Techopedia Explains Task Management

Task management tools are used to track personal, group, or shared tasks. The tools may be free or premium software applications and run in either standalone, LAN-based, or Web-based modes.

The size and functions of the tools depend on the requirements of the task and on whether they are used for an individual, small-sized or medium-sized business or for a corporate task management activity. Typical features include the following:

  • Task and subtask creation, assignment and reassignment, prioritization, task sharing, etc.
  • Notification and report generation
  • Calendar overview of tasks
  • Security and access control
  • Mobile capability, integration with other systems, and chat systems
  • Sorting

The team leader is responsible for creating, assigning, prioritizing, and monitoring a task to ensure that it’s completed on time. When managing a task assigned to a group, some tools provide a real-time view and easy access to all related content and discussions.

Administrative features allow administrators to change priorities, reassign tasks, add more time or people to handle the tasks, and approve tasks when finished.

With a centralized task management point, it’s possible to track and identify a team based on what it’s doing, determine the time a task is taking, and determine the team’s efficiency. Most tools allow users to visually manage a task and to see the history of completed, pending, overdue, and ongoing tasks. The reports generated by the tools may contain details such as the start date, deadline, overdue date, task budget, main tasks, subtasks, and time allocation.

Task management is, therefore, an important process that allows supervisors to monitor the time employees spend on a task, the ongoing and completed tasks, and an employee’s workload and performance. This information can be used to balance workloads, forecast bottlenecks, and guard against delays and missed deadlines.


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Margaret Rouse

Margaret is an award-winning technical writer and teacher known for her ability to explain complex technical subjects to a non-technical business audience. Over the past twenty years, her IT definitions have been published by Que in an encyclopedia of technology terms and cited in articles by the New York Times, Time Magazine, USA Today, ZDNet, PC Magazine, and Discovery Magazine. She joined Techopedia in 2011. Margaret's idea of a fun day is helping IT and business professionals learn to speak each other’s highly specialized languages.