Aleksandar Stevanovic spent 10 years honing his craft as a freelance content writer. He has a degree in Economics, and extensive experience in software, crypto,…
Michael is a Tech Content Editor at Techopedia, who is passionate about delivering high-quality tech content online and ensuring the accuracy of our guides. With…
The best HRIS software will help you organize and manage employee details, streamline hiring and onboarding, and automate payroll, benefits administration, time tracking, performance management, and HR reporting.
In this guide, we’ve reviewed the best HRIS systems, so you can see what different vendors offer and how the top HR software compares and find the right product to streamline your business’ HR function.
Deel is a robust global HR platform designed to facilitate every aspect of HR, from hiring and onboarding to employee management and payroll. It’s ideal for businesses of all sizes that are hiring full-time employees, freelancers, and contractors around the world, and it’s competitive with products like Remofirst and Multiplier.
The best thing about Deel is that you can get started with its core HR platform for free and purchase additional modules when the need arises.
The platform facilitates onboarding by automating access to the apps you’re using, such as G-Suite and Slack, for all new hires. It also helps you collect all the required documents, ensuring you stay 100% compliant with global and local employment laws.
Deel also acts as a central data repository, meaning you’ll have all your employee data in one place. This makes it infinitely easier to manage expenses, handle time off, and distribute bonuses. You’ll be able to see every employee’s monthly and hourly rate and the number of hours worked.
The platform also enables you to approve time off while ensuring you have the capacity to get work done on time, and it can help you track retention and churn with in-depth HR reports.
Deel also provides tools to build organizational charts and share them with your employees so newcomers will be able to quickly see who they report to and who to contact if they have questions or encounter issues.
It can also help with sponsoring visas for employees in 30+ countries, classifying global contractors, automating payroll and invoicing, and providing customized, local benefits packages. In short, it’s an exhaustive set of features. If there’s one drawback, though, it’s the lack of a mobile app.
Remofirst offers global Employer of Record (EOR), payroll, and benefits services. It can serve as an official employer for your global workforce, letting you legally and efficiently hire workers in over 160 countries around the globe.
This means you don’t need to set up local entities, saving you precious dollars and countless hours. It also helps you put together locally-compliant contracts, manage your workforce from one platform, and streamline payroll, tax filing, pension plans, and benefits.
As an Employer of Record, Remofirst can handle visa support on your behalf, so you don’t have to spend valuable time on this long and often convoluted process.
The service is available for over 65 countries, which makes Remofirst a better option than Deel – which covers 30+ countries – if you need to relocate workers around the world.
In addition to all this, Remofirst offers global healthcare through Remo Health. The premium health insurance package covers everything from check-ups to eye tests, dental treatment, and hospice care.
Remofirst is also extremely helpful for equipment provisioning and relocation. If you want to ensure your global employees have the best possible equipment so they can be super-productive, Remofirst will handle the ordering and shipping of laptops, chairs, tables, and other equipment around the world.
A feature you’ll appreciate is the employee cost calculator. This takes local employment laws, salary averages, and local benefits into account to give you an accurate estimate of the cost of an employee in a specific location. Remofirst doesn’t have as many integrations as some competitors, but it’s an excellent package.
Paycor is a Human Capital Management (HCM) software product built to automate repetitive administrative tasks, mitigate compliance risks, streamline talent acquisition, facilitate workforce management, and transform benefits administration.
It’s arguably the most feature-rich solution on our list, which can be an advantage or a drawback, depending on your needs and your HR team’s level of technical knowledge and experience.
At its heart, Paycor helps you sort employee information, review and update everything from time cards and rates of pay to contact information, and manage expenses from a single platform. It also allows you to automate HR workflows, facilitate employee communications, and streamline HR tasks with reminders and notifications.
When it comes to talent acquisition, Paycor works as a fully featured ATS (Applicant Tracking System), helping you create AI-powered job descriptions, track each candidate’s progress in your hiring funnel, automatically source candidates, and efficiently onboard the best individuals.
That said, Paycor doesn’t offer solutions for visa support, relocation, or equipment provisioning, like Deel and Remofirst, and it’s geared toward companies hiring within one country. What makes Paycor stand out from other solutions, though, is the fact that it includes comprehensive workforce management features.
You can offer flexible timekeeping options, with mobile punch-in and PIN entry, check every employee’s hours on a unified dashboard, create custom time-off rules, and schedule shifts to organize your entire workforce.
This helps you stay in control of your labor costs, effectively manage workloads, and ensure maximum productivity while reducing unplanned overtime costs. Paycor also simplifies benefits administration, helping your employees find the right plan for them and improving utilization through an open enrollment platform.
GoCo is an all-in-one HRIS system that helps you collate your employee records and documents and manage time off requests, onboarding, benefits administration, and payroll.
Where GoCo truly shines is document management. It enables you to do away with spreadsheets and third-party services like Notion by letting you create, upload, store, and share all your essential documents within the GoCo HR platform.
GoCo allows you to create custom fields, convert existing digital documents into fillable forms, simplify compliance workflows, share handbooks and knowledge bases, and even send secure links with all the relevant documentation for new hires.
Another area where GoCo excels is in employee onboarding. It allows you to create a fully customizable onboarding process, which includes step-by-step instructions to ensure new hires get settled in as quickly as possible.
The process involves collecting the required documentation and online signatures, introducing new hires to benefits, collecting the required info for payroll, and filling out compliance forms.
GoCo isn’t a full ATS platform like PayCor, but it can seamlessly integrate with other software, so information you’ve collected in the interview process can be automatically transferred to the GoCo platform, eliminating the need for doubling up data entry.
GoCo also makes it easy to handle time off requests. Employees can request time off from their GoCo dashboards, and managers can quickly approve with a single click. The platform automatically tracks accruals, max balances, and other key aspects of your PTO policy.
With GoCo, you can also streamline performance management with custom templates, notes, and dynamic review fields, automate benefits administration, simplify enrollment with self-service, and fast-track your payroll runs with Embedded Payroll powered by Gusto.
Greenhouse is a hiring and onboarding platform designed to structure your entire hiring process. It will help you find and engage top talent, leverage actionable data for smarter hiring decisions, and efficiently onboard new hires.
The main advantage of Greenhouse is that it lets you quickly reach top talent around the world, allowing you to build a pipeline of qualified candidates for virtually any position.
This is done by optimizing and posting job ads on over 1,000+ job boards. The platform even offers recommendations based on industry and historical performance so you can reach the right candidates faster.
Greenhouse also makes it easy to reach out to candidates with the right skills and experience and collect their contact information and, thanks to real-time notifications, tasks, and alerts, your HR managers and department heads can monitor candidate journeys through the hiring funnel.
Another reason to opt for Greenhouse as your hiring platform is that it ensures your hiring process is fair and equitable.
It relies on measurement tools, in-the-moment nudges, and scorecards of key skills/attributes to minimize unconscious bias, helping ensure you hire the right person for the job based solely on skills, knowledge, and experience.
When it comes to onboarding, Greenhouse lets you automate the entire process with specific tasks new hires need to complete and documents they need to sign. It also makes it easy to share resources, introduce hires to their teams, and familiarize new starters with company policies and culture.
That said, Greenhouse is solely for hiring and onboarding, so you’ll need another platform for benefits and payroll or to look at a more comprehensive solution like Deel or Remofirst.
HRIS (Human Resources Information Systems) software programs are comprehensive tools designed to streamline various HR tasks and processes. These systems help HR departments manage their workforce efficiently and effectively. Here’s a breakdown of some of the key functions of HRIS software.
Using HRIS software programs offers numerous benefits to organizations. Let’s explore some of them below:
Choosing the best HRIS software for your organization is a critical decision that can significantly impact your HR operations and overall business efficiency. Here are some key factors to consider when selecting a human resource management system:
Evaluating the features offered with the price you’re paying helps you identify the best value for your organization’s specific needs.
You’ll be able to prioritize functionalities that are essential for your HR processes and workforce management, avoiding unnecessary expenses on features that may not be relevant.
This approach ensures that you not only meet your HR requirements but also optimize your budget, resulting in a more efficient and cost-effective HRIS solution that fits with your organization’s goals and resources.
From payroll and benefits management to recruitment, onboarding, and reporting, the right features can save time, reduce errors, and improve overall HR efficiency.
Select a HRIS software solution with the right mix of features to ensure that your HR department can operate smoothly, enhancing employee satisfaction and contributing to the overall success of your organization.
An intuitive and user-friendly interface ensures that the HR team, managers, and employees can quickly navigate the system without extensive training or support. This, in turn, leads to a smoother implementation process and reduces the learning curve for all users.
Additionally, an intuitive interface can enhance overall user satisfaction, making it more likely that employees will actively engage with the system to access self-service features, request time off, review benefits, and participate in HR-related activities.
Additionally, established providers typically have a track record of delivering updates, addressing issues, and providing responsive customer support, which is vital for the successful implementation and ongoing use of the HRIS software.
Choosing a reputable provider safeguards your investment and ensures the system can adapt to evolving HR needs.
Integrations can significantly enhance the functionality and efficiency of your HR processes. For instance, integrating your HRIS with your payroll software ensures accurate and automatic data transfer, reducing errors and saving time.
Integrations with recruitment platforms streamline the hiring process, while connections to time and attendance systems simplify attendance tracking.
Moreover, integrating with benefits administration tools ensures your HRIS remains up-to-date with benefits data, enhancing compliance and employee experience. This can be particularly important when looking for the best HRIS systems for midsize companies.
A robust HRIS system should incorporate stringent security measures, such as encryption, access controls, regular security updates, and compliance with data protection regulations like GDPR or HIPAA, depending on your location and industry.
By prioritizing data security, you can safeguard your employees’ personal information and ensure compliance with data privacy laws.
While a basic HRIS system might meet your current requirements, as your company expands, so will the demands on your HR processes.
If the software can’t accommodate growth efficiently, it may necessitate expensive upgrades or even a complete system overhaul down the line.
Therefore, evaluating how the HRIS software can scale to accommodate more employees, additional locations, or changing business requirements is essential for long-term cost-effectiveness, ensuring that your investment continues to support your organization effectively without incurring unexpected expenses.
Now that you’ve got a good idea of the best HRIS solutions, here are some other detailed guides from our network that’ll help you manage every aspect of HR.
The five most popular applications of a HRIS include employee data management, payroll processing, benefits administration, recruitment and applicant tracking, and time and attendance tracking. These core functionalities streamline HR processes, improve data accuracy, and enhance workforce management.
The four types of HRIS are operational, strategic, tactical, and comprehensive. Operational HRIS focuses on day-to-day HR tasks and transactions. Strategic HRIS assists in long-term work planning and aligning HR strategies with business goals. Tactical HRIS helps middle managers make informed decisions through data analysis and reporting. Comprehensive HRIS combines features of the other types, offering a broad range of functions to support HR and organizational needs.
A good HRIS system is characterized by its ability to efficiently automate HR processes, securely manage sensitive employee data, offer scalability to accommodate growth, and provide robust reporting and analytics tools for data-driven decision-making. It should also be user-friendly and provide reliable vendor support to ensure a seamless and compliant HR operation.
The scope of HRIS software encompasses the management and automation of various HR functions, including personnel data, payroll processing, onboarding, reporting, and time and attendance tracking. HRIS systems aim to enhance HR efficiency, data accuracy, and employee engagement while providing valuable insights through analytics. As technology evolves, the scope of HRIS continues to expand, with a growing emphasis on mobile accessibility, artificial intelligence, and data-driven decision-making in HR processes.
Microsoft primarily uses its internal HRIS solution, Microsoft Dynamics 365 Human Resources, for its internal HR management. Several other HRIS options are also popular among businesses – the top five HRIS solutions in our list include Rippling, Deel, Monday, Sage 300, and Remofirst, and each offers unique features and capabilities to cater to different organizational needs.
Aleksandar Stevanovic spent 10 years honing his craft as a freelance content writer. He has a degree in Economics, and extensive experience in software, crypto, and cybersecurity industries. He covers a multitude of topics, writing factual and informative articles, helping individuals better understand the intricacies of the online world. Over the last two years, his research focus shifted more towards tech and software content, as evidenced by his publications on CEX.IO, Business2Community, and Techopedia. He believes in simplifying complex topics and bringing them closer to like-minded individuals. His work is as detail-oriented as it is creative, and is designed to…
Trending NewsLatest GuidesReviewsTerm of the Day