Best Password Managers for Teams in 2024

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Getting the best password manager for teams for your business will help you secure your online accounts, safely exchange sensitive data, and detect and resolve security issues.

To help you make an informed decision, we’ve tested a wide range of solutions to provide a list of the best team password managers. Read on to find out how they perform and compare and how their features can help boost your team’s security.

NordPass – Powerful, Affordable Password Manager

NordPass – Powerful, Affordable Password Manager

  • Starting from $1.19/month
9.6
4.5 Stars
VISIT SITE

ByePass – Great Password Manager for Identity Protection

ByePass – Great Password Manager for Identity Protection

  • Starting from $1.66/month
9.4
4.5 Stars
VISIT SITE

1Password – Best Password Manager for Families and Teams

1Password – Best Password Manager for Families and Teams

  • Starting from $2.99/month
9.5
4.5 Stars
VISIT SITE

Keeper – Most User-Friendly Password Manager

Keeper – Most User-Friendly Password Manager

  • Starting from $2.92/month
9.2
4.5 Stars
VISIT SITE

RoboForm – Best Password Manager for Sharing Logins

RoboForm – Best Password Manager for Sharing Logins

  • Starting from $2.49/month
9.1
4.5 Stars
VISIT SITE

Enpass – Best Password Manager for Offline Access

Enpass – Best Password Manager for Offline Access

  • Starting from $1.99/month
9.0
4.5 Stars
VISIT SITE

Best Password Manager for Teams at a Glance

  1. NordPass – Best password manager for small and medium-sized teams
  2. 1Password – Best centralized password management for larger teams
  3. ByePass – Best password manager for small teams on a budget and for beginners
  4. Keeper – Best business PM for sharing vault items between team members
  5. RoboForm – Best password manager for growing teams
  6. Enpass – Best for creating team password management policies

Best Password Managers for Teams Reviewed

Following our testing methodology, we thoroughly assess each password manager‘s security, usability, and features for our guides. In this section, we’ll cover each password manager in detail.

1. NordPass – Best Password Manager for Small and Medium-Sized Teams

NordPass Logo

Starting Price $1.79/month per user
Top Features Password Policy, XChaCha20 Encryption, Item Transfer
Max Devices Unlimited
Password Storage Unlimited
Why We Picked It

NordPass offers numerous security features for teams looking to securely create, save, and share passwords. It’s a powerful, affordable option that’s great for small-to-medium-sized firms.

Features

NordPass has a strict zero-knowledge architecture and doesn’t have access to your master password or your data. This means your data is safe, even if hackers manage to extract your password vaults from NordPass’ servers.

The platform is also one of the few team password managers that SMBs can use for Google Workspace SSO, which lets your team members log in using their Google account.

NordPass offers a convenient time-based one-time password (TOTP) feature to secure your shared business accounts. It also lets you enforce company-wide password policies to prevent multiple accounts from being compromised by a single password leak.

You can specify how long and how complex passwords need to be, for example, and review whether your team members adhere to policies via a unified admin dashboard. You can also set up various multi-factor authentication methods, including biometrics, PIN codes, and more.

The product has a strong set of apps and extensions, including a robust team password manager Chrome extension and a strong desktop app.

Pricing

NordPass’ team plan costs $1.79/month per user for smaller teams of up to 10 or $3.59/user/month for up to 250 users. The provider offers a 14-day free trial you can use to test it, and there’s a 30-day money-back guarantee.

2 years 1 year
Business Teams $1.79/month per user $1.99/month per user
Business $3.59/month per user $3.99/month per user
Business Enterprise $5.39/month per user $5.99/month per user
Who It's Best For

NordPass is an ideal tool for smaller teams that need to securely use and share passwords. It also has a wide range of features but remains a very affordable option.

Pros

  • Intuitive business admin dashboard
  • Easy to set up and use
  • Encrypted business vault for every user
  • Email masking with every plan
  • Supports Google Workspace SSO

Cons

  • Shared folders require Business plan upgrade
  • Password vault customization is limited
NordPass
9.6
Review

2. 1Password – Best Centralized Password Management for Larger Teams

1Password Logo

Starting Price $2/month per user
Top Features Powerful Access Control Policies, Unlimited Shared Vaults, Categorization
Max Devices Unlimited
Password Storage Unlimited
Why We Picked It

1Password is the best team password manager for larger teams. The platform is particularly strong when it comes to in-depth password vault customization.

Features

1Password has all the tools you’d expect from a team password manager, including a strong password generator, data breach monitoring, and secure password sharing. It also lets you create, manage, and enforce company-wide access control policies and generate comprehensive security reports.

The platform really shines when it comes to vault customization. For example, you can allow members of different teams to have a shared password vault or create new vaults for each department.

The Business package comes with reporting and built-in risk protection. There are also integrations with everything from Azure and Slack to OneLogin and Duo.

Each item in your company’s password vaults can be tagged with custom fields so they’re easy to find. Each team member gets 1GB of file storage, and you can store login details, addresses, credit cards, and other data in your password vault.

The platform makes it extremely easy to share passwords within a team or by email, with numerous options to limit and control sharing. There’s also the Travel Mode, which lets you hide selected vaults when needed to boost the security of your data.

Pricing

1Password’s Team Starter Pack costs $19.95/month for ten users. For larger teams, the Business plan costs $7.99/month per user. There’s also a 14-day trial to test the product’s features.

Teams Starter Pack – 10 users $19.95/month (annual)
Business $7.99/month per user (annual)
Who It's Best For

1Password is a great pick for larger organizations and has a huge range of functionality for customizing vaults. There are also impressive privacy controls and options for sharing passwords.

Pros

  • Intuitive apps and browser extensions
  • Secure password sharing
  • Alerts for weak, old, or overused passwords
  • Powerful access control policies

Cons

  • No free version
  • Potential to improve customer support
1Password
9.5
Review

3. ByePass – Best Password Manager for Small Teams on a Budget

iolo logo

Starting Price $1.25/month
Top Features Intelligent Autofill, Remote Logouts, Secure Notes
Max Devices Unlimited
Password Storage Unlimited
Why We Picked It

Iolo ByePass is a good pick for smaller teams looking for a simple, affordable, user-friendly password manager. While it doesn’t allow you to create unlimited password vaults like NordPass, your team members can protect unlimited devices with a single account.

Features

ByePass’s autofill capabilities make it an excellent counter to keylogging, as it encrypts your credentials before filling out online forms. This means hackers won’t be able to remotely log your passwords, credit card data, or other information, even if there’s a keylogger on your team’s devices.

The ByePass Login Guardian feature lets you check where the service is logged in and remotely log out with a single click, which can protect your business data if a team member reports a theft.

Your team members can also use ByePass to create encrypted secure notes within your vault. These can cover sensitive business information, bank account numbers, PINs, and other data.

Pricing

ByePass has only one plan, which costs $1.25/month. This lets you store unlimited passwords and use unlimited devices. However, the free version is limited and only lets you encrypt five vault items.

Who It's Best For

ByePass is a good option for small teams on a tight budget. While the product has fewer features than its competitors, it’s among the cheapest solutions you’ll find.

Pros

Cons

  • Lacks dedicated password vaults for team members
  • Limited free version

4. Keeper – Best Password Manager for Sharing Passwords Between Team Members

Keeper logo

Starting Price $2/month per user
Top Features Security Audit, Activity Reporting, Team Management
Max Devices Unlimited
Password Storage Unlimited
Why We Picked It

Keeper is a great business password manager, and it’s particularly capable when it comes to sharing passwords. It’s also a good pick as an enterprise password manager.

Features

Keeper makes sharing passwords easy. Your team members can transfer vault items directly into another password vault, so the items remain encrypted at all times and are immune to hackers looking to intercept your team’s files.

You can also create shared item folders that selected users can access to view team passwords, documents, and saved payment information. Like NordPass and 1Password, Keeper also lets you set company-wide policies, and you can run security audits to highlight any gaps that require your attention.

Audits can assess the strength of passwords and security measures in place so you can identify team members who need to make improvements. They also offer suggestions, such as creating new passwords and setting up two-factor authentication.

Keeper also includes options for SSO authentication, advanced two-factor authentication, command-line provisioning and SCIM provisioning, and developer APIs. The package even includes the end-to-end encrypted KeeperChat messaging app.

Unlike its competitors, though, Keeper requires a separate subscription for its BreachWatch dark web monitoring add-on.

Pricing

Keeper costs $2/month per user for smaller teams of 5 to 10 or $3.75/month per user for larger teams. Both options include a free Keeper Family plan for each team member. Keeper also comes with a 14-day trial.

Keeper Business Starter $2/month per user (annual)
Keeper Business $3.75/month per user (annual)
Keeper Enterprise Custom quote
Who It's Best For

Keeper is an excellent option for larger firms that need a secure password manager with a wide range of business features. Within this, it’s a great tool for sharing passwords within organizations.

Pros

  • Password vaults are easy to organize with folders and subfolders
  • Feature-rich
  • Excellent customer support
  • Encrypted messaging app included

Cons

  • Dark web monitoring and cloud storage are separate add-ons
Keeper
9.2
Review

5. RoboForm – Best Password Manager for Growing Teams

RoboForm logo

Starting Price $2.50/month per user
Top Features Cross-Device Syncing, Detailed Security Reports, Dark Web Monitoring
Max Devices Unlimited
Password Storage Unlimited
Why We Picked It

RoboForm is an easy-to-use team password manager that lets your team create multiple accounts and separate personal and business credentials to simplify password sharing. Its scalable plans make it an excellent pick for startups and growing teams.

Features

Growing teams are constantly onboarding new members, and RoboForm makes managing access to password vaults easy. It integrates with Azure, Okta, and other identity providers, allowing you to create new user profiles with a single click.

Similarly, you can revoke user access privileges with a single click from your admin dashboard, which makes offboarding fast and simple.

RoboForm seamlessly syncs between devices and works on every major platform. It also offers one of the best password manager Chrome extensions we’ve seen and excellent extensions for other browsers.

Unlike Keeper, the team password manager also includes dark web monitoring with all its plans. The feature continuously scans the internet for your data and alerts you to leaks.

Pricing

RoboForm’s cheapest plan for teams of 1 to 10 users costs $2.50/month per user. Opting for more seats reduces the price per user. If you have over 100 users, additional seats cost just $1.91/month with a five-year plan. The provider also has a 14-day trial for up to 30 users.

5 years 3 years 1 year
1 to 10 users $2.50/month per user $2.83/month per user $3.33/month per user
11 to 25 users $2.25/month per user $2.58/month per user $3/month per user
26 to 100 users $2.16/month per user $2.50/month per user $2.91/month per user
26 to 100 users $1.91/month per user $2.16/month per user $2.50/month per user
Who It's Best For

RoboForm is a great solution for startups and scaleups. There’s a clear pricing structure that doesn’t come with surprises, so it’s easy to plan ahead, and automated user provisioning and centralized management features make overseeing the platform simple.

Pros

  • Transparent pricing
  • Robust password generator
  • Reliable form filling
  • Easy to set up and use

Cons

  • Customer support could see improvements
  • Slightly more expensive
RoboForm
9.1
Review

6. Enpass – Best for Creating Team Password Management Policies

Enpass logo

Starting Price $0.99/month per user
Top Features Vault Templates, Cloud Compatibility, Cross-Platform Syncing
Max Devices Unlimited
Password Storage Unlimited
Why We Picked It

Enpass may not offer as many features for larger teams as Keeper or 1Password, but it has a strong toolset for team security, and it makes setting up company-wide policies a breeze.

Features

Enpass makes it simple to set separate policies for vault-sharing, passwords, syncing, and more. It also lets you set up detailed password-generation rules. For example, you can prevent your team members from using short passwords or request they update passwords for domains you deem unsafe.

It also lets you evaluate your organization’s password health with a single click with its Security Audit feature. Besides detecting vulnerabilities, this feature will highlight compromised passwords that have appeared in data breaches and provide an overall password strength score.

Unlike some competitors, Enpass lets you store your password vaults locally or in cloud storage.

For example, you can integrate its services with Microsoft 365 to store your vaults on OneDrive and can also manage vault sharing and rights management via the platform. This makes it extremely difficult for hackers to obtain your vaults and protects you from a hack of the provider’s servers.

Upgrading to the Enterprise plan, meanwhile, enables you to self-host the platform and use your branding, and it comes with free family plans for users.

Pricing

Enpass costs $9.99/month for a 10-user plan. If you require more seats for a larger team, you can subscribe to Standard for $2.99/month per user or the Enterprise Plan for $3.99/month per user.

Enpass Business Starter Plan (10 users) $9.99/month (annual)
Enpass Business Standard Plan $2.99/month per user (annual)
Enpass Business Enterprise Plan $3.99/month per user (annual)
Who It's Best For

Enpass provides excellent tools for setting and enforcing company security policies. It’s also a very affordable option for small businesses – and the cheapest option on this list per user with its ten-user starter plan.

Pros

  • Robust app setting enforcement
  • Reliable customer support
  • Local and cloud storage
  • Compatible with most cloud storage providers

Cons

  • User interface could be improved
  • Fewer features for large teams

Best Password Managers for Teams Compared

Here’s a master table to help you compare the best team password manager providers head-to-head.

NordPass 1Password ByePass Keeper RoboForm Enpass
Business Plan Price $1.79/month per user $2/month per user $1.25/month $2/month per user $2.50/month per user $0.99/month per user
Max Users Unlimited Unlimited Unlimited devices Unlimited Unlimited Unlimited
Encryption XChaCha20 AES-256 AES-256 AES-256 AES-256 AES-256
Password Sharing
Notable Features Password Policy, XChaCha20 Encryption, Item Transfer Powerful Access Control Policies, Unlimited Shared Vaults, Categorization Intelligent Autofill, Remote Logouts, Secure Notes Security Audit, Activity Reporting, Team Management Cross-Device Syncing, Detailed Security Reports, Dark Web Monitoring Vault Templates, Cloud Compatibility, Cross-Platform Syncing
Compatibility Windows, Mac, iOS, Android, Linux, Browsers Windows, Mac, iOS, Android, Linux, Browsers Windows, Android, iOS, Browsers Windows, Mac, iOS, Android, Linux, Browsers Windows, Mac, Android, iOS, Browsers Windows, Mac, iOS, Android, Linux, Browsers
Money-Back Guarantee 30 days 14-day trial 30 days 30-day trial 30 days 30 days
Free Plan

How We Tested the Best Team Password Managers

We have extensive experience in the cybersecurity sector and that includes testing, reviewing, and comparing the best business password managers on the market.

Given this, we can offer informed assessments of their unique features and their strengths and weaknesses. Here are some of the key features we looked for in password managers for teams:

  • Security – We looked for password managers with strong encryption, support for multi-factor authentication, and options to set company-wide security policies.
  • Advanced features – Besides basic password management features, our picks offer password vault sharing, dashboards and auditing tools, and other advanced tools.
  • Ease of use – The providers we chose have intuitive apps that don’t require extensive tech expertise to use. They also support multiple operating systems and devices to ensure password vaults are easily accessible for users.
  • Customer reviews – We conducted broad research on user feedback on sites like Trustpilot to gauge the experiences of businesses with individual products.
  • Pricing – We looked for providers that offer robust team password management features and affordable plans. Providers offering free trials, free plans, and money-back guarantees also came out ahead.

What is a Team Password Manager, and Why Do I Need One?

A team password manager is a tool for securing your team’s online business accounts. A password manager provides your team with one or more password vaults that can hold your credentials, documents, and sensitive files and encrypt them.

Storing your passwords elsewhere, such as on a Notepad file on your desktop or in written form, leaves them vulnerable. Hacking into an unprotected device is much easier than cracking a password encrypted by a password manager.

These tools will detect if your passwords are weak, old, or overused and alert you if your details are leaked online. A team password manager will also let your team members securely share items without exposing them to hackers.

These features make your work environment more secure. This is especially true if you add multi-factor authentication and company-wide password policies, features that are supported by most providers on our list.

Your company may also need to meet regulatory standards regarding password security, depending on your sector. Many password managers can create HIPAA and SOC 2-compliant passwords to help you meet these requirements.

How to Choose the Best Password Manager for Your Team

When choosing a team password manager, you should consider the features, pricing, and support offered by different software tools. Unless you plan to use an open-source password manager, look for independent audit results that prove the password manager adheres to its privacy policies and security guarantees.

Here’s a list of key factors to consider:

Encryption and SecurityCompatibilitySecure SharingCustomer SupportScalability

Encryption and Security

Ensure your password manager has a strict zero-knowledge architecture and robust encryption algorithms to prevent data leaks and unauthorized entry into your password vault.

Compatibility

Your password manager should be compatible with all the company devices you need, whether via dedicated apps or browser extensions. See our guide to the best password managers for Chrome and the best Firefox password managers for more recommendations.

Secure Sharing

Unless your password manager uses a single vault to keep your data together, it should support secure sharing by letting you transfer items directly from one vault to another.

Customer Support

Look for a provider that offers reliable customer support via multiple channels, including live chat, email, or a ticketing system.

Scalability

Consider providers that offer more than just one business plan to ensure you can accommodate additional users as your business grows.

Can I Use a Free Password Manager for My Team?

It’s very hard to find a good free password manager for teams. Several of the password managers we’ve featured offer free plans for individuals, including NordPass, RoboForm, ByePass, Keeper, and Enpass. In most cases, these only allow you to store a small handful of passwords, though.

NordPass is the best of the bunch, as it lets you store an unlimited number of passwords. However, it’s only accessible on one device at a time and only really offers core password management features – and naturally, it doesn’t offer advanced sharing options or allow you to implement company policies.

If you’re looking for the best free team password manager, the smart thing to do is look for a provider with a free trial of its team features. This will allow you to get a free trial period and test the service before subscribing.

For more insights on free solutions for individuals, see our guide to the best free password managers.

FAQs

How do password managers for teams work?

What is the best way to share passwords with your team?

References

  1. HIPAA Security Awareness (Emory University, Office of Information Technology)
Ilijia Miljkovac
Technology Writer
Ilijia Miljkovac
Technology Writer

Ilijia Miljkovac is a Techopedia writer with seven years of experience covering all things tech. He writes about cybersecurity topics, spanning VPNs, antiviruses, and hosting, helping to inform B2B and B2C audiences about the latest products and services. He's written for publications such as Business2Community, TheTechReport, Comparitech, and more. When he's not working, Ilijia spends his time hiking in nature or holed up in his apartment gaming.