The Best Onboarding Software 2024

The best onboarding software streamlines the process of integrating new hires and retaining them in an organization. Such software simplifies paperwork, improves communication, enhances training, and manages employee progress. Many HR onboarding solutions integrate with existing payroll apps, ensure regulatory compliance, and personalize the onboarding experience.

Whether you’re a small startup or a large enterprise, our review below aims to help you choose the best onboarding software that matches your HR needs, streamlining your processes for better efficiency and HR automation.

Best Onboarding Software Solutions 2024

Deel — Best for Onboarding International Employees & Contractors

Deel simplifies the complexities of onboarding international employees and contractors, helping HR teams navigate international labor laws. This cloud-based platform streamlines the entire process, from contract creation and compliance verification to secure global payroll and tax management.

Additionally, Deel offers customizable onboarding workflows, allowing HR teams to tailor the process to meet the unique needs of each new hire, regardless of their location. The platform also facilitates seamless communication and document management, ensuring all necessary paperwork is completed efficiently.

Since Deel handles sensitive international data, it also features robust security measures.

With Deel, HR managers can handle diverse payroll requirements, tax regulations, and benefits management across over 150 countries. For example, you can use Deel for generating contracts, converting currencies, withholding taxes, and processing remittances easily.

If your company hires contractors aside from regular employees, Deel can also work with secure payment options. It facilitates payments in over 100 currencies, so can fund these payments through a single ACH using your bank account.

This eliminates the need for expensive in-house expertise or international payroll providers.

While Deel provides a valuable solution for international onboarding, it may not be the first choice for companies looking for deep HR functionalities beyond payroll and compliance. However, its integration capabilities with popular HRIS, payroll, and accounting software such as Officely, Learn Amp, QuickBooks, and Sage make it a versatile addition to any HR tech stack.

Alternatives such as ClickUp or BambooHR are often good enough for domestic teams. ClickUp doesn’t handle payroll, but at least it has a “forever free” plan that can be a good option for startups. That said, ClickUp also doesn’t specialize in onboarding, which is more of Deel’s arena.

Deel’s pricing plan, on the other hand, is on a per-contractor model, so costs can add up for growing teams. Deel also has limitations in advanced reporting, where Rippling is a strong contender.

GoCo — Best for Creating a Modern, Digital Onboarding Experience

GoCo revolutionizes onboarding with its modern, digital-first approach. This platform moves away from paper-based processes and offers an engaging, interactive experience for new hires. GoCo also scales well to accommodate growing companies.

It’s best suited for businesses aiming to make a great first impression with a streamlined and engaging onboarding journey. You can design these onboarding journeys with interactive elements like videos, quizzes, and knowledge checks.

With GoCo, HR teams can design this personalized onboarding experience so that it aligns with their company culture and values.

The platform’s intuitive design and user-friendly interface make it easy for new hires to complete necessary paperwork, learn about company policies, and understand their benefits packages—all from a single digital hub.

You can also streamline the collection and storage of electronic onboarding documents in a centralized location using GoCo’s digital document management feature. Moreover, you can automate tasks like sending welcome emails, scheduling meetings, and assigning training materials.

This onboarding software even has pre-boarding tools. These tools facilitate early engagement with new hires by providing access to company information and resources even before their first day.

GoCo’s benefits administration is another of its most impressive qualities, offering employees the flexibility to easily manage their benefits online.

Although GoCo caters more to the domestic market as compared to platforms like Deel, it still offers robust features that can enhance your onboarding experience. However, it has less in-depth reporting capabilities compared to Rippling.

Also, building and maintaining interactive onboarding playbooks in GoCo might require some time and effort initially. BambooHR can be a good alternative for smaller to mid-sized businesses, although its feature set is more limited.

Since GoCo is primarily focused on the onboarding stage, Rippling would be a better option for teams that need to track employee progress beyond onboarding, such as conducting performance reviews.

If you need an applicant tracking system (ATS), you can connect Greenhouse with GoCo. You can also set up a more in-depth learning management system when you integrate GoCo with 360Learning, especially when a new hire needs to be in a collaborative learning experience with the rest of the team.

Trakstar — Building Onboarding Programs with Integrated Learning Paths

Trakstar empowers HR teams to design comprehensive onboarding programs with integrated learning paths. This platform seamlessly integrates learning management features with task management and progress tracking for a holistic onboarding experience.

This focus on integrated learning makes Trakstar an excellent choice for companies that value the long-term development and retention of their employees.

The platform enables HR teams to design comprehensive onboarding schedules that include training modules, checklists, and milestones, ensuring new hires are well-equipped to succeed in their roles.

You can also set clear deadlines and track completion progress for each new hire. You can even monitor new hire progress through assessments, quizzes, and feedback mechanisms to identify areas for improvement.

HR managers can then generate reports to track employee progress and identify trends. They can use Trakstar to identify high-potential employees and develop plans to groom them for future leadership roles.

This data-driven approach helps HR teams identify areas where additional support may be needed, enhancing the overall effectiveness of the onboarding process.

Trakstar scales well to accommodate the needs of growing companies and offers reliable customer support via phone, email, and live chat.

Although Trakstar is great at incorporating learning into the onboarding process, you might need to integrate it with other HR solutions for a fuller onboarding experience. Some competitors, like GoCo, offer features like pre-boarding tools or benefits administration within the same platform.

GoCo also has a more user-friendly interface, especially for new hires navigating the onboarding process.

Moreover, Trakstar’s focus on integrated learning paths isn’t necessarily the top priority for all companies. Some companies prioritize other aspects of onboarding, like streamlining paperwork or automating tasks.

Trakstar also doesn’t include applicant tracking and compensation management. For a more comprehensive tool that includes global payment processing, you can use Deel instead.

BambooHR — Best Human Resources Onboarding Software for Startups

BambooHR offers a user-friendly and affordable solution specifically designed for the HR needs of startups. This cloud-based platform simplifies onboarding tasks and streamlines HR processes for growing companies, including small and medium businesses (SMBs) and startups.

Its user-friendly interface and customizable onboarding checklists ensure that HR teams can set up new employees for success without overwhelming them with paperwork or processes. The platform also offers mobile access, allowing new hires to complete their onboarding tasks from anywhere, at any time.

Another key feature of BambooHR is its integrated applicant tracking system (ATS), which simplifies the recruitment process and seamlessly transitions candidates into the onboarding phase. This additional feature is particularly beneficial for startups that need to scale their workforce rapidly.

Note, however, that this built-in ATS is not as sophisticated as dedicated applicant tracking systems with features for in-depth candidate management.

While onboarding is a strength, BambooHR offers functionalities beyond onboarding, such as employee record management, time-off tracking, and benefits administration.

It allows employees to access their own information, update personal details, and request time off, reducing workload for HR. It also automates repetitive HR tasks, saving HR teams time and effort.

Even though BambooHR is a reliable HR onboarding platform, startups that need more advanced features for international payroll or compliance may have to connect BambooHR with other tools to meet their specific requirements.

It offers only basic reporting functionalities, which aren’t as robust as what Rippling provides. You can consider BambooHR if you want to prioritize user-friendliness and a smooth onboarding experience over advanced HR analytics.

Meanwhile, GoCo offers more in-depth onboarding features like gamification and progress tracking, but it lacks core HR functionalities like benefits administration included in BambooHR.

If your top priority is global expansion and hiring talents from all over the world, you can try Deel for its global payroll and compliance capabilities.

Rippling — Best for Streamlined Onboarding with Single Sign-On (SSO)

Rippling revolutionizes onboarding with its focus on single sign-on (SSO) and automated tool provisioning. This cloud-based platform streamlines the process of granting new hires access to all the necessary applications and tools from day one.

With Rippling, HR teams can automate the onboarding process, from creating employee records to setting up their payroll, benefits, and work tools, all within a few minutes.

The platform’s SSO feature ensures that new hires have immediate access to all the tools and applications they need using a single set of credentials. This not only enhances security but also significantly improves the user experience for new employees.

Rippling’s ability to manage and automate various administrative tasks, such as benefits enrollment and compliance with legal documents, makes it an ideal choice for businesses looking to optimize their HR workflows.

The platform’s user-friendly interface and customizable dashboards allow for easy tracking and management of employee data, making it suitable for startups and fast-growing companies.

One of Rippling’s standout features is its deep integration with a wide range of third-party applications, allowing businesses to seamlessly connect their existing tools and systems. This capability extends Rippling’s utility beyond onboarding, supporting ongoing employee management, and ensuring a cohesive technology ecosystem within the organization.

That said, GoCo offers a more gamified onboarding process and progress-tracking tools, which can boost employee engagement during the onboarding phase.

For smaller businesses, Rippling’s pricing structure can be complex and potentially less cost-effective compared to BambooHR. BambooHR offers a simpler pricing plan and caters well to SMBs with its user-friendly interface and core HR functionalities like payroll and benefits administration, which Rippling requires additional integrations for.

The Best Onboarding Software Compared

Provider Best For Starting Price Free Trial Countries Covered Reporting? Top Feature
Deel Onboarding International Employees & Contractors $49/month per contractor 150+ countries including the US, Canada, the UK, Australia, most European countries, and major Asian economies Global payroll & tax compliance
GoCo Creating a Modern, Digital Onboarding Experience $5/month per user US, Canada, UK, Australia Interactive onboarding experience & digital document management
Trakstar Building Onboarding Programs with Integrated Learning Paths Custom quote US & Canada Integrated learning management & task management for onboarding
BambooHR HR Onboarding in Startups $75/month for 10 employees + $4.25/month per additional employee US & Canada User-friendly interface & pre-built onboarding templates
Rippling Streamlined Onboarding with Single Sign-On (SSO) $35/month + $8/employee/month US Centralized access management & automated tool provisioning
eloomi Pre-Boarding and Building Relationships with New Hires Custom quote Most European countries & US Pre-boarding tools & communication features for early engagement
WeSchool Educational Institutions $44/month for 25 users US & Canada May offer features for student onboarding & course management
TalentReef Onboarding Hourly and Deskless Workers Custom quote US & Canada Features for onboarding mobile or on-site workforces
iSpring Learn Building Customized Multilingual Onboarding Training $5.27/user/month, billed annually Most countries Multilingual authoring tools for eLearning content
ClearCompany Enhancing Onboarding with Employee Lifecycle Management Custom quote US Integrates onboarding with broader employee data & talent management
Leapsome Continuous Performance Management During Onboarding Custom quote Most European countries & US Combines onboarding tasks with goal setting & performance check-ins
Absorb LMS Advanced Learning Management Features in Onboarding Custom quote US, Canada, the UK, and some Asian countries such as Japan, Singapore Powerful LMS platform for in-depth training needs
Trainual Creating Engaging and Easy-to-Follow Onboarding Playbooks $300/month up to 50 employees Most countries User-friendly interface & pre-built content for onboarding manuals
Looop Social Learning and Peer-to-Peer Onboarding Custom quote Most European countries & US Social learning features & peer-to-peer knowledge sharing
Enboarder Highly Customized and Workflow-Driven Onboarding Custom quote US & Canada Highly customizable workflows & automation for complex onboarding processes
Qualtrics Employee Experience Measuring Onboarding Effectiveness with Employee Feedback Custom quote Most countries Employee feedback tools to measure & improve onboarding experience
Eddy All-in-One Onboarding Suite for Small Businesses $50/month base + $4/month/person US All-in-one onboarding, hiring & payroll for streamlined HR in small businesses
Kallidus Sapling Onboarding Automation with Pre-Built Workflows Custom quote US & Canada Pre-built onboarding workflows to automate repetitive tasks
Atlas End-to-end Hiring, Onboarding, Managing, and Paying Global Talents Custom quote Most countries Employer of Record (EOR) for hiring global talents
Newired Digital Adoption and User Training with Interactive Guidance $228/month for up to 100 users US & Canada Interactive product tours & digital adoption tools for onboarding

What is Onboarding Software?

Onboarding software streamlines the process of welcoming new hires into your company. Imagine it as a digital guide that helps HR teams and new employees navigate paperwork, access tools, and complete tasks. This software automates routine tasks, ensures a smooth transition, and sets new hires up for success from day one. Many onboarding platforms come with the added benefit of personalizing the onboarding process for newly recruited employees. Others integrate with HR systems such as payroll and benefits administration to ensure a seamless transition for new hires into their designated roles, as well as secure timely payments.

Top Features to Look For in Onboarding Software

To ensure you get the most out of your human resources onboarding software, ensure it includes the following key features:

  • Simple Interface — New hire onboarding should be easy, and that includes the platform being used. The onboarding system should offer an intuitive interface that is easy to access and handle.
  • Customizable Workflows Your business is unique, and your staff onboarding tool should be customized to fit your workflows and requirements.
  • Mobile app — The best employee onboarding software will have an employee self-service app that new employees can use to integrate seamlessly with the business.
  • Automations — HR teams must handle multiple repetitive tasks when it comes to staff onboarding. That’s why you need to be able to automate tasks and have automatic reminders to help keep everyone on track.
  • E-signature — Digital documents and e-signatures are a must for onboarding systems today. This makes it easier for new hires to sign contracts and for HR teams to collate new hire documentation.
  • Data and Analytics — Reporting capabilities support businesses in making better decisions, and with employee data, HR personnel can improve the onboarding process and staff retention.

Which Businesses Can Leverage Onboarding Tools?

Employee onboarding tools can benefit all types of businesses. Companies in different industries, such as tech startups, retail chains, or construction companies can use onboarding solutions. These systems help new employees transition into their roles more easily, engage better with the company, and follow company policies.

Simply put, every business, small or large, that wants to have better human resources management, improve employee retention, and create a positive work environment can benefit from using HR onboarding software.

The Key Benefits of Using Employee Onboarding Software

Streamlines Administrative Processes

Streamlines Administrative Processes: Employee onboarding software automates the bulk of paperwork and routine onboarding tasks, significantly reducing the administrative workload on HR departments and allowing them to focus on more strategic initiatives.

Improves New Hire Engagement

Improves New Hire Engagement: By offering a personalized and interactive onboarding journey, the software makes new employees feel welcomed and valued from the start, enhancing their engagement and integration into the company culture.

Ensures Compliance

Ensures Compliance: The software systematically manages legal documents and ensures effective communication of company policies, minimizing the risk of non-compliance and associated penalties.

Accelerates Productivity

Accelerates Productivity: Onboarding software organizes training materials and manages tasks efficiently, helping new employees become productive more quickly and contribute to their teams sooner.

Supports Remote Onboarding

Supports Remote Onboarding: It facilitates the onboarding of remote employees, ensuring they receive a consistent and engaging experience, regardless of their physical location, which is crucial in today’s increasingly remote workforce.

How We Review and Test HR Products

To provide our readers with accurate and well-informed recommendations, we test the most popular HR onboarding products on the market to find the best options for you.

Our methodology consists of the following criteria:

  • Features: We examine each product’s features to determine what capabilities are offered, and how well it performs crucial HR management tasks, such as tracking a sick leave. We also assess how the variety of features – and their usefulness – compare to other software on the market.
  • Integrations: We evaluate the integrations of each piece of HR software to determine how well it fits in with other key pieces in a business’s software stack, and whether its functionality can be expanded as required.
  • User Experience: Usability is paramount when it comes to HR software. That’s why we put ourselves in the shoes of a new user, testing each platform to gain a firsthand understanding if the platform is easy to use or requires onboarding.
  • Price and Value for Money: Our approach to pricing involves a thorough review of the structure and plans offered by each platform. Beyond just the initial cost, we delve into the details to assess affordability and value for money. We meticulously uncover any hidden fees or additional charges that could impact your budget.
  • Security: We dig into the security policies of each company, interrogating the safeguards they have in place to ensure the software protects user data properly.
  • Compliance: A critical requirement for most HR departments, we assess HR software on whether it offers local compliance when it comes to payroll, accounting, taxes, documentation, and more.
  • Reporting and Documentation: We look at the reporting and documentation capabilities of each software to make sure they offer comprehensive data sets, takeaways, and collaboration options for documentation.

How to Choose the Best HR Onboarding Software

To choose an appropriate HR onboarding software, consider the following factors:

User-FriendlinessCustomization CapabilitiesIntegration with Other HR SystemsCompliance ManagementScalabilityReporting and Analytics

User-Friendliness – The best onboarding software should offer an intuitive interface that HR personnel and new hires can navigate easily without extensive training. User-friendliness ensures that the onboarding process is not only efficient but also a positive experience for everyone involved. An intuitive platform can significantly reduce the time spent on training and troubleshooting, facilitating a smoother transition for new employees.

Customization Capabilities – Customization allows you to tailor the onboarding process to meet the unique needs of your organization and the individual experiences of new hires. This factor is important because it enables the software to grow and adapt to your company, accommodating various roles, departments, and onboarding requirements. A flexible platform ensures that you can continually improve and personalize the onboarding experience.

Integration with Other HR Systems – Seamless integration with existing HR systems (like payroll, benefits management, and performance tracking) is crucial for a streamlined HR workflow. It ensures that data flows smoothly between systems, reducing manual data entry errors and saving time. This connectivity also provides a more comprehensive view of employee information, making it easier to manage and update records.

Compliance Management – Compliance management features help ensure that your onboarding process adheres to legal and regulatory requirements, reducing the risk of compliance issues. This is important because it protects your organization from potential fines and legal challenges. Effective compliance management includes the ability to easily update and communicate policies and ensure that all necessary legal documents are completed and stored correctly.

Scalability – Choose software that can scale with your business as it grows. Scalability is important because it ensures the software can handle an increasing number of employees without performance degradation. A scalable solution can support your company’s growth over time, eliminating the need to switch to a different platform as you expand.

Reporting and Analytics – Access to reporting and analytics tools within your onboarding software allows you to measure the effectiveness of your onboarding process and make data-driven improvements. This is crucial for identifying bottlenecks, understanding new hire feedback, and continuously enhancing the onboarding experience. Effective analytics can lead to more informed decisions and, ultimately, a more efficient and engaging onboarding process.

Our Other HR Guides

Check out our other guides for handling human resource systems, including payroll and accounting:

Onboarding Software FAQs

How much does HR onboarding software cost?

What is onboarding?

Why is onboarding important?

How long does onboarding take?

What are the phases of onboarding?

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Karen Crystal
Editor

Karen Crystal has built a career in digital marketing and content writing over the past 13 years, focusing on the vegan sector since 2020 and extending her expertise to industries such as crypto, Play-to-Earn (P2E) games, and revegetation solutions. As the Email Marketing Manager and Copywriter for AchieveCE, her role since 2022 involves crafting targeted email strategies and engaging content, underpinned by her analytical skills from a Master’s in Physics with a specialization in synchronization in simulated decentralized electrical networks. Karen’s academic pursuits include presenting at SPVM conferences and participating in the JENESYS Programme in Japan, experiences that have enriched…