The Best Restaurant Payroll Software 2024: Tested & Compared

The best restaurant payroll software in 2024 is OnPay, given that it allows you to set up multiple pay schedules, calculate tipped wages and overtime, and automate payroll for all your locations.

However, it doesn’t offer time tracking or shift scheduling, so depending on what is most important for your restaurant alternatives like Gusto and Paycor may be a better fit for your business.

In this article, we’ve reviewed and compared the top 7 payroll software options for restaurants, looking at their features and functionalities, pricing plans, and pros & cons. Read on to learn more about each provider and see which one best aligns with the unique needs of your restaurant business.

The Best Restaurant Payroll Ranked

  1. OnPay — Overall the best restaurant payroll software
  2. Homebase — Automated tip and overtime calculator
  3. Gusto — Built-in time and attendance tracking
  4. QuickBooks Payroll — Fully automated payroll for salaried employees
  5. Paychex — Excellent payment options, including pay-on-demand
  6. Roll by ADP — Great option for food trucks and mobile catering businesses
  7. Paycor — Easy-to-use platform with time tracking and shift scheduling

The Best Payroll for Restaurants Reviewed

Let’s take a closer look at the standout features, pricing plans, and pros & cons of the best restaurant payroll software solutions on the market so you can see how they compare and make an informed decision.

1. OnPay — Multiple Pay Rates and Pay Schedules and the Ability to Accurately Calculate Tipped Wages and Overtime

A screenshot of OnPay's Dashboard

Starting Price Free Plan Top Features Labor Costs Reporting Time Tracking
$40/month + $6/month per employee 30-day free trial • Tipped wages and overtime calculation
• Custom pay rates and pay schedules
• Advanced PTO tracking

OnPay is a simple, easy-to-use payroll software that lets you process unlimited payroll runs and set up different pay rates and pay schedules for your team. It also lets you run payroll across multiple locations, even in multiple states, so it’s an excellent choice for both small restaurants and large restaurant chains.

The software offers special payroll services for restaurants, at no extra costs. The most notable ones include the ability to accurately calculate tipped wages and overtime. OnPay additionally helps you with minimum wage tip makeup and can even help you prepare Form 8846 to claim credit for social security and Medicare taxes paid or incurred.

In addition to facilitating payroll, OnPay also helps you automate tax calculations and filing, lets you quickly onboard new workers, and helps you accurately track your team’s PTO (paid time off).

The one thing that OnPay lacks is the ability to track your team’s hours worked. However, it does integrate with a variety of time-tracking software solutions and lets you automatically sync hours or enter them manually.

For more details, check out our OnPay review.

OnPay Pricing Plans

OnPay has simple, transparent pricing. For $40/month + $6/month per employee, you’ll get full access to all the features and functionalities the platform offers.

Pros

  • Unlimited payroll for full-time employees and contractors
  • The ability to accurately calculate tips and overtime
  • Automates tax calculations and filing in all 50 states
  • Advanced PTO tracking
  • 30-day free trial

Cons

  • No built-in time tracking capability

2. Homebase — Automated Tip and Overtime Calculations, Plus Risk-Free Pay Advances for Your Team

A screenshot of Homebase's dashboard

Starting Price Free Plan Top Features Labor Costs Reporting Time Tracking
$39/month + $6/month per employee • Automatic tip and overtime calculation
• In-depth payroll summaries
• Intuitive mobile app for your employees

Homebase is another great payroll solution for restaurants that automatically calculates tips, overtime, and role-based minimum wages. It lets you pay both FTEs and part-timers, set up pay schedules, track everyone’s hours worked, and create and share shift schedules with your team.

The platform simplifies tax calculation and filing, ensures accurate tip reporting, allows you to quickly calculate labor costs, and generates detailed payroll summary reports to ensure accuracy and help prevent fraud.

What’s great is that your employees will be able to use the intuitive Homebase phone app to track their own tips and wages, so they’ll always know how much they’ve earned at the end of the month. This transparent approach fosters good relationships with your workers, helps avoid errors and disputes, and increases overall job satisfaction.

Another reason to opt for Homebase is the ability to provide pay advances to your team. The platform allows them to cash out before the official pay date if they need access to their earnings right away. Homebase will cover the cost and liability, so you won’t have to separately keep track of these advances or make any changes during payroll processing.

For more details, check out our Homebase review.

Homebase Pricing Plans

Homebase has a single monthly pricing plan, with no extra fees, add-ons, or hidden charges. It’s competitively priced at $39/month + $6/month per employee.

Pros

  • Automated tip, overtime, and minimum wage calculation
  • Time tracking and shift scheduling
  • Detailed payroll summary reports
  • Pay advances for your team
  • Self-service mobile app for your team

Cons

  • Employees can’t swap shifts (managers need to manually do it)
  • PTO tracking is somewhat rigid

3. Gusto — Built-in Time and Attendance Tracking and Automated Tax Filing

A screenshot of Gusto's run payroll feature

Starting Price Free Plan Top Features Labor Costs Reporting Time Tracking
$40/month + $6/month per employee • Time and attendance tracking
• Automatic tax calculation and filing
• Labor cost reports

Gusto is an excellent option, especially if you’re looking for robust payroll software with built-in time tracking. The platform supports multiple pay rates and pay schedules and lets you run payroll for multiple locations.

Gusto also helps ensure FLSA (Fair Labor Standards Act) compliance, helping you establish minimum wages and overtime pay. The platform also calculates your local, federal, and state taxes, and Gusto’s experts file them for you with the right government agencies each time you run payroll.

It also helps you prepare Form 8072 (Employer’s Annual Information Return of Tip Income and Allocated Tips) so you can comfortably meet annual deadlines set by the IRS.

Other Gusto features and functionalities restaurants will benefit from include time off reports, employee financial benefits, basic HR and onboarding tools, and employee self-service.

While Gusto is a solid option, we preferred that OnPay has specific services for restaurants and found Homebase’s pricing to be more competitive.

For more details, check out our Gusto review.

Gusto Pricing Plans

There are three Gusto pricing plans to choose from:

  • Simple — $40/month + $6/month per employee
  • Plus — $80/month + $12/month per employee
  • Premium — Custom quote

Pros

  • Built-in time and attendance tracking
  • Automated tax calculations and filing
  • In-depth time off reports
  • Essential HR and onboarding tools
  • FICA and FLSA compliance

Cons

  • Doesn’t support multi-state payroll

4. QuickBooks Payroll — A Robust Payroll and Bookkeeping Solution With Fully Automated Payroll for Salaried Employees

A screenshot of Quickbooks Payroll's reports

Starting Price Free Plan Top Features Labor Costs Reporting Time Tracking
$55/month + $6/month per employee • Auto payroll for salaried employees
• Automatic tax calculation and filing
• Income and expense tracking

QuickBooks Payroll is a robust payroll platform, offering payroll, HR, and bookkeeping services. It lets you automate payroll, handles taxes for you, lets you accurately track hours worked, and enables you to offer team benefits to retain your best workers.

With QuickBooks, you can fully automate payroll for your salaried employees. The payroll will run on the same date each month, and you’ll have the option to review, approve, and edit payroll before the payday. However, this doesn’t include workers on tipped wages, giving OnPay the edge.

The platform also allows you to pay contractors and seasonal workers. The QuickBooks team will also calculate and file taxes for you, so you can focus on running and expanding your business.

In addition to payroll, QuickBooks lets you track income and expenses, capture and organize receipts, and generate in-depth reports (profit & loss, expenses, and balance sheet). One thing to note is that these advanced features are only available if you bundle payroll and bookkeeping.

What’s unique to QuickBooks is the ability to also connect the platform to your sales channels. This lets you track all sales made through online ordering on your website, for example, making it easy to track profits generated outside the restaurant floor.

For more details, check out our QuickBooks review.

QuickBooks Payroll Pricing

There are three QuickBooks Payroll pricing plans to choose from:

  • Payroll Core — $22.50/month for the first three months + $6/month per employee (renews at $45/month thereafter)
  • Payroll Premium — $40/month for the first three months + $8/month per employee (renews at $80/month thereafter)
  • Payroll Elite — $62.50/month for the first three months + $10/month per employee (renews at $125/month thereafter)

Pros

  • Fully automated payroll for salaried employees
  • Built-in time tracking and shift scheduling
  • Health benefits, workers’ comp, and 401(k) plans for your team
  • Employee self-service portal
  • In-depth reports

Cons

  • Quite a bit more expensive than the alternatives

5. Paychex — Lets You Provide a Myriad of Payment Options to Your Employees, Including Pay-on-Demand

A screenshot of Paychex's pay center

Starting Price Free Plan Top Features Labor Costs Reporting Time Tracking
$39/month + $5/month per employee • Review cycles to catch payroll errors
• Time and attendance tracking
• Plenty of payment options

Paychex is an easy-to-use cloud payroll software that helps you automate payroll and tax filing, as well as lets you generate in-depth reports to accurately track overtime and ensure payroll accuracy.

What’s great about Paychex is that it lets you offer a variety of payment methods to your employees. These include direct deposits and ACH bank transfers, paper checks, e-checks, and paycards.

Moreover, your workers can opt for a pay-on-demand option and receive part of their paycheck before the pay date, similar to Homebase. The money is provided by Paychex, and the company will deduct it from the full sum during payroll and pay your employee the rest. In other words, pay-on-demand is a great perk for your employees but won’t affect your cash flow or pay schedule in the slightest.

Additionally, Paychex enables both you and your employees to review the paychecks before the payday and spot, report, and correct any issues before payroll is processed. This ensures complete accuracy and helps build trust with your workforce.

In addition to core payroll features, Paychex offers a variety of useful add-ons, such as time and attendance tracking, job costing and labor distribution, business insurance, and general ledger integrations.

For more details, check out our Paychex review.

Paychex Pricing Plans

There are three Paychex pricing tiers you can choose from, but only the core one comes with a fixed price. For the more robust plans and add-ons, you’d have to contact the company’s sales department to receive a custom quote.

  • Essentials — $39/month + $5/month per employee
  • Select — Custom quote
  • Pro — Custom quote

Pros

  • Unlimited payroll and automated tax filing
  • The ability to review paychecks and report and fix issues before payday
  • Lets you provide a myriad of payment options to your employees
  • Supports pay-on-demand with zero effect on your cash flow
  • Offers a variety of useful HR add-ons

Cons

  • It can get quite expensive with multiple paid add-ons

6. Roll by ADP — A Simple Payroll Solution for Food Trucks and Mobile Catering Businesses

A screenshot of Roll by ADP's dashboard

Starting Price Free Plan Top Features Labor Costs Reporting Time Tracking
$29/month + $5/month per employee First three months free • Same-Day and Next-Day Direct Deposits
• Done-for-You Tax Calculations
• Automatic Benefit and Retirement Plan Deductions

Roll by ADP is an excellent solution for food trucks and mobile catering businesses, with functionalities specifically geared towards these types of micro-businesses that are “on the go”.

The platform lets you run unlimited payroll for both full-time and part-time workers, helps you prepare W-2s and 1099s, calculates and pays taxes for you, and lets you offer same-day and next-day deposits to your workers.

What’s great about Roll by ADP is that it also supports tipped wages, including both cash and charged tips, ensuring compliance with Federal income taxes.

Besides food trucks, Roll by ADP can be used to run payroll for regular restaurants and bars. It supports multi-state payroll, so it’s a great solution for restaurant chains with dozens of locations as well.

The app also includes AI-powered error checks, which help ensure complete payroll accuracy, so you can pay your employees the correct amount on time.

That said, Roll by ADP doesn’t have built-in time tracking, can’t calculate overtime, and doesn’t help with shift scheduling. However, it’s still a decent solution if you’re looking to simplify payroll and taxes, especially since you get the first three months for free.

Roll by ADP Pricing Plans

Roll by ADP has a single subscription plan, priced at $29/month + $5/month for each active employee. You’ll also get the first three months free with a new account, so you can test the platform in practice before committing to a monthly subscription.

Pros

  • First three months free
  • Unlimited payroll runs and flexible pay schedules
  • Automated tax calculations and filing
  • AI-powered error checks
  • Tipped wages support

Cons

  • No attendance or leave tracking
  • Not suitable for paying hourly workers

7. Paycor — A Decent HR and Payroll Platform With Built-in Time Tracking and Shift Scheduling

A screenshot of Roll by Paycor's dashboard

Starting Price Free Plan Top Features Labor Costs Reporting Time Tracking
Custom quote • Automated payroll and taxes
• Off-cycle payroll runs
• Time, attendance, and PTO tracking

Paycor is a customizable online payroll solution that lets you automate payroll and tax filing and provides you with a wealth of additional HR features that help streamline other aspects of your business and free up valuable time.

The platform supports both scheduled (fully automated) and off-cycle payroll runs, as well as lets you offer on-demand pay to your employees. You can also track employee hours, easily create and share shift schedules, and track PTO. Your employees can even utilize the platform to seamlessly swap shifts with their coworkers without affecting your business operations.

In addition to payroll, Paycor offers benefits and workers’ comp administration, helps you streamline recruiting and new hire onboarding, and gives you a wealth of valuable data through in-depth business reports.

The app can even act as a single source of truth for your organization by letting you store all crucial business data, create unlimited workflows and interactive organization charts, and share business announcements with your team.

While Paycor is a solid option, it falls last on our list as it only operates with custom quotes. This means you have to follow through multiple steps before knowing what you’re paying – compared to OnPay with clear, up-front pricing so you know from the get-go what your costs will be.

Paycor Pricing Plans

There are four different Paycor pricing plans available, so you can choose which features and advanced functionalities you need. However, the company doesn’t publicly share the pricing information, so you’ll have to contact Paycor for a free quote regardless of your plan.

Pros

  • Built-in time tracking and shift scheduling
  • Fully automated tax calculation and filing
  • Employee self-service platform with shift swapping
  • Unlimited business workflows
  • In-depth reporting and analytics

Cons

  • Doesn’t support multiple pay rates
  • Implementation can take a while

The Best Payroll Software for Restaurants Compared

Payroll Software Starting Price Free Plan Top Features Labor Costs Reporting Time Tracking
OnPay $40/month + $6/month per employee 30-day free trial • Tipped wages and overtime calculation
• Custom pay rates and pay schedules
• Advanced PTO tracking
Homebase $39/month + $6/month per employee • Automatic tip and overtime calculation
• In-depth payroll summaries
• Intuitive mobile app for your employees
Gusto $40/month + $6/month per employee • Time and attendance tracking
• Automatic tax calculation and filing
• Labor cost reports
QuickBooks Payroll $55/month + $6/month per employee • Auto payroll for salaried employees
• Automatic tax calculation and filing
• Income and expense tracking
Paychex $39/month + $5/month per employee • Review cycles to catch payroll errors
• Time and attendance tracking
• Plenty of payment options
Roll by ADP $29/month + $5/month per employee First three months free • Same-Day and Next-Day Direct Deposits
• Done-for-You Tax Calculations
• Automatic Benefit and Retirement Plan Deductions
Paycor Custom quote • Automated payroll and taxes
• Off-cycle payroll runs
• Time, attendance, and PTO tracking

Conclusion — What is the Best Restaurant Payroll Software?

Our #1 choice for the best restaurant payroll software is OnPay. The platform offers everything you need to automate payroll and taxes, lets you run multi-state payroll, comes with a variety of restaurant-specific functionalities, and helps ensure compliance.

You also get a 30-day free trial, so you can test OnPay in practice risk-free and see first-hand if it’s the right payroll solution for your business.

How We Test Payroll Software

When reviewing and comparing the best payroll software on the market, we consider the following aspects:

  • Pricing — The available pricing plans and the overall value for money you get with the platform. We also pay attention to any discounts, free trials/plans, additional setup fees, and paid add-ons.
  • Features — What features and functionalities the different solutions offer, how they compare, and how restaurants of various sizes can benefit from them.
  • Integrations — Which third-party apps the payroll platforms integrate with and whether they offer an API (Application Programming Interface) for custom integrations.
  • Automation — The available payroll automation, including different pay rates and pay schedules, automated tax calculation and filing, and onboarding automation.
  • Ease of use — The level of complexity of the platforms, their UI (User Interfaces) and navigation, and the required level of technical knowledge to fully utilize all of their functionalities.
  • Third-Party Reviews — What the other users have to say about the particular payroll software on reputable review sites, and the most commonly highlighted pros and cons of each solution.

How to Choose the Best Payroll Software

Are you still on the fence and don’t know which of the payroll software solutions we’ve covered is the best option for your business? Here are the most important factors to consider, to ensure that you’ve made the right choice:

  • Budget — Compare the pricing plans of different providers and find the one that’s the most affordable while providing all the core features and functionalities you need.
  • Key Features — Go over all the features available on different pricing plans, and make sure you understand what features come with the base platform and which ones are only available as paid add-ons.
  • Ease of use — Get a feel for how easy or difficult it would be to set up and use the particular payroll software in day-to-day business. The best way to do so is to test it in practice, if it offers a free trial, or schedule a free demo with the company’s sales team.
  • Scalability — Choose a solution that’s easy to scale. In other words, opt for the one that lets you easily add new users to your account and upgrade to a more expensive pricing tier to get access to advanced features later down the road.
  • Customer support — Pay attention to the available methods for contacting customer support and their working hours. Also, take note of what other users have to say about the support agents’ response time and technical knowledge.

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Aleksandar Stevanovic
Software Reviews Expert

Aleksandar Stevanovic spent 10 years honing his craft as a freelance content writer. He has a degree in Economics, and extensive experience in software, crypto, and cybersecurity industries. He covers a multitude of topics, writing factual and informative articles, helping individuals better understand the intricacies of the online world. Over the last two years, his research focus shifted more towards tech and software content, as evidenced by his publications on CEX.IO, Business2Community, and Techopedia. He believes in simplifying complex topics and bringing them closer to like-minded individuals. His work is as detail-oriented as it is creative, and is designed to…