8 Best Engineering Project Management Software Solutions for 2024

Monday.com easily offers the best engineering project management software. From its customized dashboards and no-code workflow builder, it helps teams of all sizes streamline their work.

However, different businesses have different requirements and processes. That’s why we compiled this list of the best project management software for engineering firms and explored each of their key features so you can find one suited to your needs.

The Best Engineering Project Management Software Ranked

Most engineering projects have complex steps. For product design, construction, or web development, you need engineering management software to keep organized. Here are the top platforms ranked:

  1. Monday — Best for medium-large engineering firms
  2. Wrike — Best free option for engineering projects
  3. ClickUp — Best for agile projects
  4. Smartsheet — Best for scaling businesses
  5. Zoho Projects — Best budget-friendly option
  6. Asana — Best for customization
  7. Celoxis — Best for seasonal projects
  8. LiquidPlanner — Best for project forecasting

Top Engineering Project Management Tools Compared

To help you choose what’s best for your team, here’s a head-to-head comparison of the best project planning tools for engineers:

PM Tools Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
Monday $12/seat/mo $9/seat/mo Free Plan – 2 Seats Unlimited 250-250,000 actions/mo 250-250,000 actions/mo
Wrike $9.80/seat/mo Only for Business Plans Above Free Plan – Unlimited Users Unlimited Unlimited 50-1500/seat
ClickUp $10/seat/mo $7/seat/mo Free Plan – Unlimited Users Unlimited Unlimited 50-Unlimited Active Rules
Smartsheet $9/seat/mo $7/seat/mo Free – 2 Sheets Unlimited Unlimited Unlimited
Zoho Projects $5/seat/mo $4/seat/mo Free – 3 Users Unlimited Unlimited Unlimited
Asana $13.49/seat/mo $10.99/seat/mo Free Plan – 10 Users Unlimited Unlimited 250-25,000/mo
Celoxis Pay What You Use Pay What You Use 14-Day  Trial Custom Unlimited Custom
LiquidPlanner Annual Billing Only $15/seat/mo 14-Day  Trial Unlimited Unlimited

The Best Project Management Software for Engineers Reviewed

Below we’ll explore each tool on our best project management software for engineering firms list — outlining their key USPs, pricing, top features, and more.

1. Monday — Best for Medium-Large Engineering Firms

Monday.com logo

Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
$12/seat/mo $9/seat/mo Free Plan – 2 Seats Unlimited 250-250,000 actions/mo 250-250,000 actions/mo

Monday is a tool made not just for engineers but all industries. For starters, there are over 200+ built-in automation templates, perfect for engineering teams looking to automate their workflow.

Its free plan will only work for independent contractors or small teams as it allows just 2 free seats, compared to ClickUp and Wrike, which permit unlimited users on their free plans.

You can add unlimited users if you upgrade to Monday’s Basic Plan, though, and this costs just $9/month. With this plan, you can also create unlimited boards and items for project planning and tracking.

Monday is known for its invaluable automation capabilities; however, you’ll only get to apply them if you’re on the Standard plan ($12/month) or higher. This still equals great value for money.

This automation can trigger deployment or testing workflows within the CI/CD pipeline, for example, streamlining the process and reducing manual intervention.

For a more comprehensive look, check out our full review of Monday.

Pros

  • Calendar integration
  • Visually stunning
  • Consolidated task progress visualization
  • Excellent customer service
  • Dynamic updates

Cons

  • Time tracking is only offered on higher plans
  • Limited sub-task functionality

2. Wrike — Best Free Option for Engineering Projects

Wrike logo

Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
$9.80/seat/mo Only for Business Plans Above Free Plan – Unlimited Users Unlimited Unlimited 50-1500/seat

Wrike offers engineers better visibility, especially if you have multiple projects piled up. Unlike others, it focuses on offering a holistic and cross-functional approach to improve team efficiency.

Running multiple projects through Wrike is easier thanks to its cross-tagging and resource management, which some providers, like Asana, for example, don’t have.

That said, the key USP here is that Wrike offers a free plan for unlimited users. This may leave you wondering why you get unlimited seats for free, but when you pay, you only get 2-25 users.

It’s all about the features you’ll get. By paying $9.80/month for its Team Plan, you won’t just be tracking your projects; you’ll have advanced analytics and access to different productivity apps, too.

With their resource management tools, you can track how much time your team spends on coding or debugging, for example, and its AI will help you identify historical patterns and frequent issues.

For resource management, you get workload charts and timesheets, making it well worth upgrading to its Business ($24.80/month), Enterprise, or Pinnacle plan if you have a larger team.

Want to know more? Check out our in-depth Wrike review.

Pros

  • Customizable templates
  • Offers time-tracking and timesheets
  • Great for managing high-level projects and milestones
  • External and internal collaboration is allowed
  • Excellent integrations with the Apple operating system

Cons

  • Limited forms functionality
  • Tasks dependencies are buggy sometimes

3. ClickUp — Best for Agile Projects

ClickUp logo

Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
$10/seat/mo $7/seat/mo Free Plan – Unlimited Users Unlimited Unlimited 50-Unlimited Active Rules

ClickUp, a popular project management app, is especially favored by software development and agile teams, making it a top choice for engineers, too.

Many of their features, such as Burndown and Burnup charts, are designed specifically for these kinds of projects. You’ll have access to different agile templates for various project methodologies, too.

This includes scrum and kanban, amongst others. What’s more impressive is that you’ll get these templates with unlimited tasks even if you’re just using its free plan.

However, you’ll be limited to 5 spaces, 50 automation actions, workloads, and some integrations such as Google Drive. You’ll have to pay $7 to access unlimited Spaces if you have 5+ clients.

Also, all of its paid plans have access to its new ClickUp brain, the platform’s AI that helps you fast-track your workflow with its 100+ prompts—only for an added $5/user.

ClickUp’s advanced functionality and customization make it a great choice for dev teams or any agile team with advanced needs, but it can be too complex for teams with lesser needs.

We recommend reading our full ClickUp review for more.

Pros

  • Offers lists and hierarchies for multiple projects
  • Can prioritize tasks and create dependencies
  • Offers multiple templates for agile teams
  • Highly customizable Dashboards
  • Better free plan features compared to Wrike and Monday

Cons

  • Steep learning curve
  • The mobile app isn’t very user-friendly

4. Smartsheet — Best for Scaling Businesses

Smartsheet logo

Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
$9/seat/mo $7/seat/mo Free Plan – 2 Sheets Unlimited Unlimited Unlimited

Since 2006, Smartsheet has grown from being just a spreadsheet-like project management tool to an incredibly robust platform. It can handle enormous datasets and lets you view them in multiple ways.

Its free plan is somewhat similar to Monday as it supports 2 seats, and it includes 2 sheets and access to Gantt, Grid, Card, and Calendar view, but its paid plans are cheaper (starting at $7/seat).

Smartsheet and Clickup have the same starting price of $7 per seat, but with Smartsheet, you’ll get more integrations—especially Google Workspace from the get-go.

Together with its evolution comes many features that set it apart from its rivals. With its critical path features and events reporting capabilities, scaling engineering teams can identify project risks.

Poor decisions can make or break your growth. Work Apps, Control Center, and Data Shuttle are all features that offer insight into the granular metrics of your team and project performance.

Eager to learn more? Here’s a full review of Smartsheet.

Pros

  • Automatic ticketing builder
  • Permission-based collaboration
  • Can integrate with other SaaS platforms
  • SSO-level Enterprise security
  • Has its own cloud/drive

Cons

  • Not suitable for multi-user editing (real-time)
  • Advanced analytics are only available on the Business plan

5. Zoho Projects — Best Budget-Friendly Option

Zoho Projects logo

Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
$5/seat/mo $4/seat/mo Free Plan – 3 Users Unlimited Unlimited Unlimited

Small construction and engineering teams are the perfect customers for Zoho Projects. Starting at only $4/seat, this piece of software offers the cheapest plans on our list.

The most expensive plan costs nearly the same as Wrike and Asana’s starting plans, for example. Does this make it inferior? No, despite the cheap price tag, Zoho really doesn’t fall short on features.

Their WBS (Work Breakdown Structure) feature will be particularly handy for engineering teams as it’ll help break down complex tasks. For example, you can segment projects into structural components.

Each component can be divided into tasks like design calculations, material procurement, construction activities, quality control checks, and safety measures, for example.

Zoho Project’s Business Rules can also easily streamline any approval process, reducing the manual effort of, say, routing purchase orders, for example, whilst ensuring you’re within budget.

You can get these on the Enterprise plan (just $9/seat). Plus, you have the Critical Path tool, which is cheaper than the Smartsheet alternative, and a custom domain, which only Zoho Projects has.

Here’s a full Zoho Projects review if you need more information.

Pros

  • Very affordable
  • Easy to switch between projects
  • Excellent bug reporting and tracking
  • Ability to create activity-based automation triggers
  • It has more dashboard widgets compared to ClickUp

Cons

  • Built-in storage is limited to 500MB/upload
  • Limited integrations (e.g. no GitLab)

6. Asana — Best for Customization

Asana logo

Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
$13.49/seat/mo $10.99/seat/mo Free Plan – 10 Users Unlimited Unlimited 250-25,000/mo

Asana offers the best online project management software when it comes to customization and flexibility. You get loads of different project views and highly customizable workflow templates.

For example, while Asana and Smartsheet offer the same features, Asana’s are more diverse. For example, the Advanced plan ($24.99) offers segmented workflow features.

This includes things like proofing, branch logic forms, time tracking, and even a two-way sync with Jira Cloud. That said, even the starter plan proves to be more than enough for many.

For $10.99, you get Asana’s signature Intelligence tool, which uses generative AI for goal tracking, status updates, and more. Plus, you get access to its workflow builder and 250+ automations/month.

This is more than what ClickUp offers in its Standard plan, for example, and to top it off, there’s a free forever plan for 10 users, which is generous but limited compared to ClickUp and Wrike.

With the free tier, you can create unlimited projects and tasks, though, however, reporting capabilities and integration options will be limited.

Overall, Asana is great for engineering teams, devs, and industrial designers. It’ll give you nearly unlimited freedom to customize your projects, tasks, and reports as you see fit.

We cover the platform in more depth in our Asana review.

Pros

  • Robust mobile app
  • AI-enabled reports and analysis
  • Can link different projects
  • One of few to offer the waterfall timeline view for free

Cons

  • Commenting and reviewing files can be tricky
  • Limited project export options (only via CSV)

7. Celoxis — Best for Seasonal Projects

Celoxis logo

Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
Pay What You Use Pay What You Use 14-Day Trial Custom Unlimited Custom

Celoxis offers both cloud and on-premise project management software, and it’s the only one on our list that offers a “Pay-What-You-Use” pricing scheme.

This makes it perfect for teams with dynamic and fluctuating workloads, like infrastructure inspections and engineering consultancies.

Unlike the other products on our list, it allows firms that work within budget constraints to scale up or ramp down resources during on and off-peak seasons, too.

However, Celoxis doesn’t just stand out because of its pricing. They’re known to provide comprehensive analysis of your projects. It uses RAG health indicators to track KPIs, for example.

Beyond this, they also offer EVA analysis to measure project performance and cost variance. These are critical for teams that are wary about their overhead.

Its profit and margin tracking provides valuable insights into costs, revenue, and margins, too, all in real-time. Having said that, Celoxis isn’t only for teams with a dynamic client pool.

It can also help businesses aiming to scale up in the future due to its pricing flexibility.

Pros

  • Customizable Gantt chart that can handle 10,000 tasks
  • Flexible pricing scheme
  • Provides a specific timeline of project progress

Cons

  • Mobile GUI isn’t very responsive
  • No portfolio management feature

8. LiquidPlanner — Best for Project Forecasting

LiquidPlanner logo

Starting Monthly Price Starting Annual Price Free Version Projects Integrations Automation Resource Management
Annual Billing Only $15/seat/mo 14-Day Trial Unlimited Unlimited

Lastly, LiquidPlanner. As it specializes in forecasting, this is a top project management app for engineers. It may sound similar to Celoxis’ profit and margin planning features, but it goes beyond that.

With a starting price of $15, you can create forecasting reports for your workload, resources, and overall goals. These tools can help engineers reduce work overload and bottlenecks across the board.

These planning features are available on all plans, too. However, for more advanced users out there, the Ultimate plan ($42/seat) is for you. For starters, you can build custom tools using their Open API.

This will allow you to integrate data such as code repositories and bug-tracking systems easily. Its popularity among engineers is also largely due to its resource and document management.

Pros

  • Time-based task assignments
  • Schedule creation based on project priorities
  • Can sync with your Gmail

Cons

  • The search function is limited
  • The UI feels a bit clunky

The Benefits of Using Project Management Software for Engineering

Project management software is designed to help you plan and manage tasks and outcomes. But there are more benefits than those; here’s how engineering teams can leverage PM tools:

Data-Driven Decision Making

Most of the best project management software solutions offer distinct dashboards to track your KPIs. However, some programs also allow you to analyze your resource allocation, profit margin, and workload to prevent potential bottlenecks.

Engineering teams will have all the data they need at their fingertips to make better-informed decisions on the next steps. This also improves project visibility and even accountability.

Streamlined Workflows

Using a project management tool, you can set up your testing pipeline. Some tools offer code-based triggers while integrating with acquisition systems for immediate approval.

These tools are also invaluable for engineering teams, as you can automate repetitive tasks, set deadlines and reminders, and reduce manual effort and, therefore, errors and delays in projects.

Communication and Collaboration

Annotations and proofing can be a seamless process with the right project management tool. With built-in messaging boards and apps, you can communicate quickly with your team and share large files.

All project-related communications, documents, and tasks will be centralized and shared between clients, stakeholders, and engineering teams, fostering open communication.

Resource Management

Managing project resources like personnel, equipment, and materials can be a nightmare. This is far simpler with project management software which offers resource planning capabilities that’ll ensure your engineering team isn’t under or over-utilizing its available resources.

Risk Management

Many project management tools offer risk management capabilities for identifying, assessing, and mitigating project risks. This is key for engineers as it’ll allow your team to proactively manage project risks to minimize their impact on your project timeline or deliverables.

There are ample benefits beyond these core ones, including improved organization, better documentation and reporting, increased accountability, and real-time progress tracking.

How We Ranked the Best Project Management Software for Engineers

Techopedia is the go-to for all things tech — from the best project management apps to CRMs, and VoIP services, our team of experts has over a decade of experience testing these products.

For this particular guide, we put emphasis on products that offer features like advanced Gantt charts, Kanban boards, and critical path analysis — as these are must-haves for engineers.

Integration with your existing engineering toolkit—CAD software, bug tracking, and simulation platforms—was another factor we considered for our ranking of the best engineering project software.

Having tested numerous project management tools, we’re well placed to make educated comparisons that outline each one’s USPs and where they fall short, ensuring our guides are accurate and helpful.

How to Choose the Best Project Management Tool

Choosing the best engineering project management software isn’t easy. Here are the key factors to consider when deciding:

Task and Issue TrackingGantt and Timeline ManagementResource ManagementCollaboration FeaturesDocument ManagementRisk ManagementEngineering Software IntegrationsPrice + Scalability

As engineers often work on complex projects with numerous tasks and issues that need to be tracked and managed, it’s key to consider whether the tool you choose offers robust task and issue tracking capabilities like issue resolution workflows, for example.

Similarly, you’ll want to check what plan these capabilities are available on, as this will vary from provider to provider – and the plan may not fall within your budget range.

Nearly 10% of every dollar businesses spend is lost through the ineffective implementation of business strategy. This is why engineering teams should have a holistic view of each project.

Gantt and timeline project views let you clearly see the impact of changes on project timelines or ensure timely delivery of materials for construction projects.

This is an important consideration, as not all project management tools offer these dashboard views, or as with most features, certain ones may be reserved for higher-end plans.

On average, only 67% of projects are completed within the original budget. Overstretching your team and exceeding your budget are two main reasons for project failure.

Look for PM tools that offer resource management tools out of the box, and think of features like skills-based task assignments or equipment reservation systems.

Real-time messaging, document sharing, and task updates are vital to ensure everyone on the engineering team is on the same page, whether you’re collaborating on complex simulations or coordinating with clients on-site.

Your field of work requires that you store different types of documents and files, such as design drawings and technical documents. As such, it’s important to consider the document management capabilities on offer, such as version control, file sharing, and document collaboration.

Similarly, file size limitations are another factor to consider, as this varies from provider to provider and may depend on the plan you choose as well.

Ideal engineering project management software will offer you the ability to identify and mitigate potential risks with built-in risk assessment tools and prioritization capabilities. This is a key factor to consider as these tools will allow you to proactively address potential material shortages or equipment failures, for example, before they derail your project.

Look for software that can integrate with different tools such as CAD and even JIRA. Engineering projects have many complex layers. Having your data in one central location can help streamline communication and project updates.

Budget affects everything, especially when choosing software for your team. However, don’t just look at the price tag. Prioritize the feature-to-price value, balancing your budget with the functionality you need.

As important as considering your initial budget, you’ll want to keep scalability in mind when choosing a platform. Consider the price to scale with your chosen provider, the limitations of the higher-end plans, the functionality, and similar.

FAQs

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Nick Saraev
Tech and SaaS Expert

Nick Saraev is a writer & entrepreneur who pivoted from a path in medicine to forge a series of successful digital media businesses. He's been featured in Popular Mechanics, Apple News, & Bloomberg, and is an Amazon Kindle best-seller. He has extensive experience in the tech and SaaS industry, writing in-depth guides to help users grasp technical concepts better.