Notion Review 2024: Everything You Need to Know Before You Buy

Our Verdict

Notion excels when it comes to database-building and customization

Notion is a popular task & project management tool and one of few that lets you build extensive databases with multiple database views.

It started as a simple note-taking app, but with meticulous additions, it’s now a well-rounded solution for individuals, small teams, and large enterprises alike.

You can start with a blank page and add unlimited blocks of content, with elements like text, images, tables, calendar views, and Gantt charts—this level of customization at this price point is a steal.

For individuals, there’s a free plan, and there are free trials for teams on the paid plans. However, it has a steep learning curve and it lacks functionality on offer with other PM tools.

This includes things like workflow management capabilities and advanced reporting. To help you decide, we advise reading this full Notion review to see how it compares to leading rivals.

Pros

  • Tools to build extensive databases
  • Free forever plan
  • 10,000+ ready-made templates
  • Various types of blocks for limitless customization

Cons

  • AI features have to be bought as an add-on
  • Steep learning curve
  • Lacks some functionality when compared to rivals

Our Notion review delves into a very popular note-taking app. However, there’s a lot more to it—database creation, team and project management, and website publications. We’ll look at Notion’s features, pricing, pros and cons, and how it compares to the top Notion competitors to help you gauge if this tool is fit for your needs.

Notion Pricing

Apart from a handy free forever plan (for individuals and a limited block trial for 2+ members), Notion offers 3 paid plans. Here’s a neat comparison of the plans on offer:

Free Plus Business Enterprise
Starting Price $0 $8/user/month $15/user/month Custom
User Limit
Free Version Free forever
Task/Project Limit
Time Tracking
Project Views Table, board, gallery, list, calendar, timeline Table, board, gallery, list, calendar, timeline Table, board, gallery, list, calendar, timeline Table, board, gallery, list, calendar, timeline
Automation Basic (buttons, Slack, sprints) Custom in databases Custom in databases Custom in databases
Custom Fields
Approvals
Templates 10,000+ 10,000+ 10,000+ 10,000+
Security Page backups Page backups Page backups and Secure SSO Page backups, Secure SSO, HIPAA compliance, SCIM
Integrations Any 1 80+ 80+ 80+
Free Plan

Free Plan

Notion offers an unlimited free plan with basic page analytics, a collaborative workspace, 7-day page history tracking, basic automation (buttons, for example), and even 10 guest collaborators.

This plan also offers all the board views, making it easily one of the best free project management software tools. Plus, you get access to Notion Calendar—a tool very similar to Outlook Calendar.

When compared to free plans of competitors like ClickUp, Notion’s free one lags a bit behind. For instance, ClickUp offers 100MB file attachments, whereas Notion caps your files to 5MB.

This isn’t ideal if your team needs to collaborate on files. Also, you can only add limited blocks on a Notion page if you’re a team of 2+ members, which makes the free plan less usable for teams.

However, if you’re an individual entrepreneur, Notion’s free plan offers more than enough for most to dig their teeth into.

Plus Plan - $8/user/month

Plus Plan – $8/user/month

The Plus plan is everything the free plan isn’t. For starters, you can add unlimited files as attachments—a huge upgrade from the 5MB limit of the free plan.

Plus, you get 30 days of page history, up to 100 collaborators, and custom automations. Teams can also add unlimited pages, which makes it the first Notion plan usable by teams.

This plan doesn’t bring new features to the table, it just removes the limitations imposed on the free plan. On the surface, this plan is also competitively priced.

For example, it’s cheaper than Asana‘s starter plan ($10.99/month). However, some may argue Asana is more feature-rich — you get several AI features like smart fields/editor/summaries.

With Notion, you’d need to get the Notion AI separately ($8/month). Asana also has better workflow management tools, such as a custom workflow builder, 250 rules/month, and 100+ integrations.

On the flip side, Notion offers you 10,000 templates which is more than most in the industry, including Asana, which offers 500.

Business Plan - $15/user/month

Business Plan – $15/user/month

The Business plan lets you add 250 guest collaborators, view page history of up to 90 days, and build private team spaces that can only be viewed by users you add to the space.

This makes it a good option for sensitive information sharing. You can also provide your team members with a secure single sign-in, as well as export the entire workspace as a PDF.

There isn’t much difference between the Plus and Business plans, except for the above-mentioned aspects. To compare, we found in our review of ClickUp, that its Business plan is $3 cheaper than this.

It comes with extensive reporting features such as timesheets, work-in-progress limits, and sprint management which is useful for helping teams complete a task in a time-boxed period.

Enterprise Plan - Custom Pricing

Enterprise Plan – Custom Pricing

This plan comes with everything Notion has to offerunlimited page history, workspace analytics, audit log, complete domain management, and even a customer success manager.

However, even this plan lacks advanced reporting functions and time-tracking tools—something that competitors like Monday and Asana offer on their most premium-level plans.

All-in-all, you can go for Notion’s Enterprise plan if you have a large team that needs to work together, but its features are vastly different from some of the other best project management apps.

Therefore, it really depends on your specific needs. Notion is highly reputable, but it’s not the best solution for everyone.

Notion Features

Notion offers a host of features for businesses to streamline their day-to-day work. We’ve tried the app first-hand, and here are some of Notion’s standout features.

Templates

Notion offers a variety of templates

Notion has among the most templates, and we were impressed with the variety. It offers 10,000+ templates from categories like CRM, website building, goal tracker, and much more.

We found 1,200+ project management templates alone, with pre-built boards like product roadmaps, sales pipelines, issue trackers, and weekly planners, amongst ample more.

This template library is neatly organized into various sections— so we found it really easy to find what we were looking for during our Notion review.

In contrast, competitors like ClickUp and Asana offer only 1,000+ and 500+ templates, respectively. Notion’s library is easily one of the largest if you’re after a quick start for numerous project types.

Blocks

Customize your page with Notion's Blocks

Notion’s biggest advantage is its customization—you can build something as simple as a sales tracker or as complex as an engineering roadmap with Notion’s Blocks.

Each block is a different type of content—text, image, calendar — the options are endless. Hit the “/” button on an empty Notion page, and you’ll get a drop-down list of all kinds of blocks you can add.

Basic blocks include headings, to-do lists, and bulleted and numbered lists. Media such as images, videos, audio, and files can also be uploaded on the page.

You can even add code snippets, which is a great plus if your line of work involves regular coding. We also liked the sheer number of options when it came to database management.

For this, you get table, board, Gantt, gallery, and calendar views, among others, which we found valuable if you’re looking to track your team’s progress or for resource and workload management.

The best thing is that each of these blocks can be moved around the page to design it the way you like.

Wikis

Notion allows you to build Wikis

Several project management tools allow you to build detailed databases, but only Notion allows you to build Wikis — A central repository of all company information, including:

  • Company Policies
  • Company guidelines, and
  • Employee benefit terms

This is beneficial for small companies that don’t use a dedicated Human Resource Management System but wish to organize their work structure.

Create a blank workspace on Notion and keep adding sub-pages in it for each piece of information you want to add. Each sub-page can then be customized by adding as many Blocks as you want.

Now comes the best part—you can publish this page (or any Notion page) on the web. Click on the “Share” button in the top-right, and click “Publish“.

The page is now available on the internet, just like a regular website. Moreover, any changes you make on a published Notion page are instantly reflected on the web page.

This unique feature comes in clutch when you want to advertise a job opening, share company brochures, publish employee COPs, and the like.

Notion AI

Notion offers AI assistance

We found that Notion AI made using the app far more convenient. Just hit the space bar on any blank Notion page to open an AI prompt box.

There are ample things you can do with it—summarize texts, translate pages, or fix grammatical errors, for example. Our favorite AI function was the “Find Action Items“.

With this, let’s say you’ve conducted a team meeting and taken notes on Notion. These notes are often messy, and it takes time to organize them. With Notion AI, you can do it in a matter of seconds.

First, use the summarize prompt to generate a summary of the meeting. Then, click on “Find Action Items” to generate a to-do list of all actions you need to take as per discussions in the meeting.

Next, say you’re tracking the status of your team’s work on a board, and you want to know which tasks are due today. Instead of doing it manually by filtering data, simply ask Notion AI.

Within seconds, you’ll have a list of those tasks — and these are just a few examples of how you can use Notion AI—the possibilities are endless. AI in project management will catapult this industry, so this is a major advantage of using Notion.

Notion Integrations

Notion offers a decent 80+ integrations, including popular apps like Trello, Slack, Rippling, Pipedream, OneDrive, Jira, Google Drive, Google Workspace, and Dropbox.

Plus, you also have the option to connect to apps that aren’t on the list through Zapier—an automation tool that lets you integrate various apps and services.

Notion is on par with ClickUp in this respect, which offers 100+ integrations (excluding Zapier-powered integrations). However, we found more time-tracking software integrations in ClickUp.

This includes the likes of Timely, Clockify, and Tmetric. As a project management tool, though, we felt Notion would benefit from a few of these. However, you have Zapier, so that’s good.

On the other hand, Notion falls behind when compared to Asana, which offers 1,000+ third-party integrations (including 100+ on its free plan), and that doesn’t include the Zapier integrations.

However, integrations like Salesforce, Tableau, and Power BI are reserved for higher-tier plans, and it’s worth noting that Asana‘s advanced plan is 67% more expensive than Notion’s.

Overall, whether this is enough or not really depends on your specific needs.

Notion Customer Reviews

Notion has garnered some excellent reviews online—4.7 stars on G2 from 5,058 reviews, 81% of which are 5-star reviews. On Capterra, it has 4.8 stars based on 2,098 reviews.

A review of Notion

This speaks volumes about Notion’s usability. Users highlight how they can build anything they want from a blank page—a dedicated CRM database, project management datasheet, or goal tracker tool.

Apart from business, Notion can also be used for personal purposes—think about everyday to-do lists, grocery lists, monthly budgets, and running notes.

It’s truly a comprehensive app, which is why it’s rated so highly. However, people have also pointed out that Notion, believe it or not, has a steep learning curve.

We found this to be true in our own research as well, but we also found ample guides online. Plus, we’d argue that it’s easier to use compared to platforms with more functionality, like ClickUp.

What is Notion Good for?

Notion is great for building and sharing company databases, and it’s popular among small businesses and individuals who aren’t after a fully-fledged project management tool.

Its lack of workflow management tools and reporting, for example, means it’s not the best choice for everybody. We’d highly recommend trying the free version before deciding.

That said, although it lacks in terms of some features, where other tools offer 500-1500 templates, Notion has 1,200+ project management templates alone, which simplifies just about every task.

You can also add and organize various blocks on a blank page to build work trackers, company wikis, documents, and pretty much anything you can think of.

However, Notion has a steep learning curve, and it takes a bit of time to get used to how the platform works. If you’re looking for a simpler solution, then we recommend reading our Monday review.

Notion vs Top Competitors

Depending on your specific needs, Notion could be one of the best online project management tools to consider using in 2024. However, if you’re still on the fence, here’s how it compares to the market’s best Notion alternatives:

Project Management Tool Notion Monday Wrike ClickUp Smartsheet Teamwork
Best For Customizable project management Small and mid-sized businesses Marketing-oriented businesses Automation Classic table-like project management Time and project tracking
Starting Price $8/user/month $9/user/month $9.8/user/month $7/user/month $7/user/month $5.99/user/month
Free Version Free plan Free plan Free plan Free plan Free plan Free plan
Compatibility Windows, Mac, Android, iOS, browsers Windows, Mac, Android, iOS, browsers Windows, Mac, Android, iOS, browsers Mac, Windows, Linux, iOS, Android, browsers Mac, Windows, Linux, ChromeOS, iOS, Android, browsers Windows, Mac, Android, iOS, browsers
Top 3 Features Collaborative workspace, Notion calendar, custom database automations Unlimited boards and docs, whiteboard collaboration, pivot analysis & reports Unlimited projects, tasks & subtasks. interactive Gantt charts, project blueprints Collaborative docs, sprint management, advanced time tracking Conditional form logic, unlimited sheets, forms, and reports, custom welcome & help screens Estimated time management, project budget expenses, task list templates

Notion vs Obsidian

Notion and Obsidian are similar in how they operate. However, while both offer ample templates, we found Obsidian’s to be better for those focused on automation.

That said, if you’re big on data presentations, Notion is the way to go, and Notion is better for collaboration. You can have shared workspaces, leave comments, and mention other users in real-time.

Sharing is also easier on Notion—simply type the recipient’s email in the “Send Invite” bar. All notes and boards on Notion are stored on the provider’s server,  too.

So, pick Notion if you want your data stored in the cloud, as Obsidian stores all your data locally on your device — meaning you don’t have to worry about losing your data to theft/server issues.

Notion vs Asana

Both Notion and Asana offer a free plan, but if your work involves handling documents regularly, we recommend Asana since it allows uploads up to 100MB uploads compared to Notion’s 5MB uploads.

If you need AI functions while managing team performance, then Asana is best for this, too, as the $10.99/month price point includes AI features, whereas Notion AI is an added, separate $8/user/month.

That said, if the free Notion plan is enough and you want to add AI capabilities, then Notion is the cheaper option. The Notion app is also a better option in terms of customizability.

You can build boards from scratch, and you’ll get a whopping 10,000+ pre-built templates, too, whereas Asana only offers 500+.

Recommended Read: A Full Asana Review for 2024

Notion vs ClickUp

Notion and ClickUp are closely matched project management platforms, but if you’re on a budget, we’d recommend ClickUp. Its Business plan is $3 cheaper and still offers:

  • Time tracking
  • Timesheets
  • Time estimates, and
  • Integrations with several time-tracking apps

Time tracking is an essential part of project management, especially if you have a large team or if you need to bill clients, so ClickUp is the clear choice in this regard.

Much like Notion, ClickUp AI also needs to be purchased separately. However, as we noted above, it’s priced at $5/user/month—$3 cheaper than Notion.

That said, if you’re someone who likes a clutter-free dashboard, go for Notion. It’s easier to publish content for external use, too, and it doubles up as a platform where you can add boards for personal use.

On the contrary, ClickUp is a more team-oriented platform with collaborative features like tagging, reminders, commenting, and activity tracking. We found both have fairly steep learning curves.

Read More: An In-Depth ClickUp Review

How We Test Project Management Tools

Our in-house team of experts has over a decade of experience in the tech space, and we’ve tested numerous project management tools, each spanning a period of two weeks.

For reviews like this Notion review, we put the platform’s features, usability, and value under the scanner, checking its real-world performance and ease of use.

Because we’ve got hands-on experience with similar products, it’s easier for us to identify each platform’s primary selling points and its shortcomings.

We also reach out to the provider’s support wing to test the accuracy and speed of their responses, and we scour customer reviews to ensure our product reviews are well-rounded and unbiased.

How to Choose the Best Project Management Solution

Here are some things you need to look into when picking the best project management platform for your needs:

PriceFeaturesScalabilityEase of UseIntegrationsCustomer Support

Determine how much you’re willing to spend on a project management tool—many have a free plan, so you can start from there and then pick a plan that offers the most value based on your budget and particular needs.

The features you absolutely need should be available in a plan you can afford. Remember, advanced features like analytics and certain integrations are often reserved for higher-end plans, so this should be taken into consideration.

As your business grows, so will your project management needs. So, it’s important to pick a provider that can help you scale effortlessly and without burning a hole in your pocket—consider the additional cost of switching to a premium-level plan and the extra benefits the platform you choose offers.

Choose a project management platform that’s easy to set up and use—for both you and your team members. For this, we recommend leveraging any free plans, trials, and demos to see first-hand how simple or complex the software is to use.

Your business may need several tools and platforms in addition to the project management software you’ll pick. Look for a provider that offers integration with the tool your business already uses—and see if they’re free or paid. Some integrations may only be available on higher-tier plans, too.

Consider how quick and helpful the support agents are—we’ve factored in real-world customer feedback in our reviews so that you don’t have to look elsewhere. You’ll also want to ensure that the support hours coincide with your business timings and that there are ample communication channels on offer, such as live chat, email, and phone.

FAQs

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Krishi Chowdhary
Tech Expert

Krishi Chowdhary has half a decade of experience writing buying guides and product reviews for numerous leading technology websites. He spent two years writing for Business2Community.com before joining Techopedia.com. He has a degree in Commerce and extensive experience in the technology industry. He's also the key driver behind TechReport.com's news content, delivering expertise insight into the latest tech and cybersecurity news daily.