Teamwork Review: Pricing, Features, and Alternatives

Our Verdict

Collaborative, budget-friendly project management software

Teamwork earns rave reviews for its interface, client collaboration tools, and budget-friendly plans. It’s great for small teams, marketing agencies, and freelancers seeking a collaborative project planning platform.

It also stands out with unique features, like robust resource and retainer management. Aside from its affordable pricing, it also offers a free plan that boasts all the fundamental features small teams need.

This includes time tracking, which is rare. That said, as we found when reviewing Teamwork, it does lack some key integrations, but overall, you’d need to nitpick to find flaws.

All in all, Teamwork is easily one of the very best, especially if you’re after affordable scaling. If you’re unsure, we recommend reading this Teamwork review as we explore how it compares to top rivals.

Pros

  • Easy onboarding without steep learning curves
  • Offers deadline, progress, and workflow management
  • Has its own built-in chat
  • Can track time and integrate with external tracking tools

Cons

  • Limited customization, such as views and dashboards
  • Some occasional lags
  • No video conferencing for teams and clients

From marketing agencies to software development teams, project management software is a must-have. Teamwork is one of the many great options available, but it’s not the best choice for everyone. In this Teamwork Review, we cover its features, pricing, and how it compares to others we’ve tested. Read on to learn whether it’s the best option for your needs.

Teamwork Pricing

On average, a project’s cost is overrun by around 27%. This can result in a financial shortage in the future. That’s why, before dwelling on the features, the first thing to consider when choosing software is its pricing. Here’s an overview of Teamwork’s plans:

Free Starter Deliver Grow Scale
Starting Price Free $5.99/user/month $9.99/user/month $19.99/user/month Custom
User Limit Max. 5 Min. 3 Min. 3 Min. 5 Custom
Free Version Free Plan
Task/Project Limit 5 100 300 600 Unlimited
Time Tracking
Project Views List, Table, Board, Gantt List, Table, Board, Gantt List, Table, Board, Gantt List, Table, Board, Gantt List, Table, Board, Gantt
Automation 100/month 1,000/month 5,000/month 20,000/month 50,000/month
Custom Fields 2 2 3 Unlimited Unlimited
Approvals 5 10 20 50 Unlimited
Templates 2 10 20 50 Unlimited
Security 2FA, SSO (via GSuite), Access Control 2FA, SSO (via GSuite), Access Control 2FA, SSO (via GSuite), Access Control 2FA, SSO (via GSuite), Access Control 2FA, SSO (via GSuite), Access Control
Integrations 5, including Zapier and Slack 9, including Google Drive and Dropbox 10, including Harvest and QuickBooks 15, including Hubspot and SharePoint 15, including Microsoft Projects and Onedrive
Free Forever - $0

Free Forever – Free

Not all project management tools offer a free plan, and many that do aren’t as feature-rich as this one. This makes it ideal for freelancers, solotrepreneurs, or even for those who want to try it first.

You can get started with many task management features, such as creating your project charter and plan. Although we found it limited (it lacks must-have reporting capabilities, for example), it’s enough for those who are getting started.

The free plan makes it ideal for those after non-profit project management software, although it is, of course, capped at 5 users.

Starter - $5.99/user/month

Starter – $5.99/user/month

If you have a small team and want to streamline your workflow, then this plan is ideal. You can track the time spent on each task and create insights for analysis.

It gives you the freedom to customize your project boards for better visualization, too. However, we noticed that some custom fields and milestones aren’t included in this package.

Overall, teams like small marketing agencies and back-end developers will get the most out of this plan.

Deliver - $9.99/user/month

Deliver – $9.99/user/month

This plan is ideal for teams managing multiple projects as its project limit is 300. It comes with various resource management features and workload management as well.

Compared to the plans above, you can create advanced reports with this tier. However, advanced billing and portfolio management aren’t included.

Overall, you’ll find Teamwork’s higher-end plans are cheaper than many rivals. For instance, Basecamp starts at $15/month. So, all things considered, this plan offers great value for money.

Grow - $19.99/user/month

Grow – $19.99/user/month

We’d recommend this tier for bigger teams with diverse needs. You no longer need to get a separate invoicing or billing software, for example, as this plan includes these capabilities.

You’ll also get dedicated support for quicker assistance — a must-have for large enterprises. All in all, considering you get all the features, $19 offers insane value for money.

This makes Teamwork the ideal choice for scaling, too. That said, you’re still limited to 50 approvals and templates. Whether this is a dealbreaker, all depends on your specific needs.

Scale - Custom Pricing

Scale – Custom Pricing

Last but not least, this custom plan is suitable for enterprises that handle complex workflows. It comes with all of the features plus more integration and retainer management.

Everything is unlimited, apart from the automations, although 50,000/user/month will more than suffice for most large teams.

Teamwork Features

Teamwork resolves many workflow issues and is known for its task and workload management, invoicing, and robust reporting. But it doesn’t end there.

It offers high-level resource management for capacity planning. Plus, a built-in time-tracker and retainer management. Here’s an overview of the standouts we found during our Teamwork review.

Resource Management

Get real-time insights with Teamwork's resource manager

As one of the best resource management software solutions, we weren’t surprised to find that Teamwork is a forecasting machine. It’s super easy to ensure you don’t under or over-utilize your resources.

One of the most common issues virtual teams face is workflow bottlenecks — a common disruption that can be a result of improper planning. Teamwork’s resource management comes in handy here.

Teamwork gives you granular control over staff, and the work assigned, allowing you to easily identify who’s available, what projects are overdue, who’s overworked, and more.

Beyond this, Teamwork’s Resource Scheduler helps you efficiently forecast ahead of time and look back at past tasks to see how your team performed to better mitigate risks in future projects.

Time Tracker

Easy-to-use (manual and automated) time-tracking tool

With some tools, you need to purchase time-tracking tools separately, or as is the case with Monday.com, for example, it’s available on a higher-end plan.

With Teamwork, you get this functionality even on the free plan, which is incredibly rare in the project management space, and a real USP for many businesses that bill clients, for example.

Two basic options are available when using this feature—manual and automated, which adds to Teamwork’s flexibility to different work styles.

We were impressed to see that you can even check your billable and non-billable ratio to see whether your project is going over or under the set budget.

We found that this saves users the hassle of downloading unnecessary data, as you can just look at your Time Report dashboard to analyze how long each task actually takes.

In addition to that, team members who fail to track their time will get a notification within the Teamwork app, and logging in and out is easy. That said, offline time tracking isn’t an option.

Retainer Management

Add and subtract overspent and underspent budget

Tracking project scopes, remaining budget, and time spent is challenging. Agencies and freelancers often get surprised with overruns and other issues after the project’s completion.

Teamwork’s retainer management lets you manage your overhead and other costs. You carry over unspent hours from one cycle to the next while deducting overspent hours from the next budget period.

We feel this dynamic allocation is one of the most unique features Teamwork offers that many others don’t. We found that it also comes with amazing reporting capabilities for project transparency.

It gives you a complete overview of your overall expenditure, which can help you adjust as necessary and keep clients in the loop. This is a feature many Teamwork users outline as a key USP.

You can easily edit, allocate, and adjust different elements in real-time. Furthermore, you can even automate your retainers.

Client Collaboration

Teamwork's Proof (a client collaboration feature)

Client collaboration should be a combination of communication and interactive partnership. We found that Teamwork’s collaboration features were among the most useful aspects of the tool.

You can manage access of your clients so they can be actively involved in the projects — at no cost to you. This includes being involved in the review and the approval process, for example.

This is a must-have for streamlining client feedback and preventing an endless cycle of revisions, as it removes unnecessary back-and-forth communication on sign-offs, which usually causes delays.

Overall, the level of client collaboration on offer saves time and effort for both parties. You can comment, check their activity history, and view all proofs in one place.

Teamwork Integrations

As far as integration goes, Teamwork offers more than enough. Depending on the plan, you get 15 common integrations, including  MS Teams, Slack, HubSpot, OneDrive, and Dropbox, for example.

Higher-end plans offer more integrations than the starter plans, but this is fairly standard in the project management industry — it largely depends on your specific needs and budget.

That said, compared to some leading Teamwork competitors, it lacks popular app integrations like Zoom for video conferencing, Gitlab and AWS for developers, and Figma and Canva for designers.

Teamwork Customer Reviews

Teamwork has solidified its position in the industry, and it boasts great reviews. Aside from its user-friendliness, its task and client management are among the highest praised aspects of the tool.

A review of Teamwork on Reddit

You’ll find many Teamwork reviews praising its useful Calendar view for easy resource management and forecasting, and many say it has one-up on JIRA.

Ample reviews on G2 and TrustRadius also outline how incredible Teamwork is for involving shareholders, plus many boast that it’s great for tracking and automating project timelines and milestones.

A review of Teamwork on G2

Their service and development end has received positive feedback, too. Teamwork is consistently being improved, with features frequently being added.

What is Teamwork Good for?

Teamwork’s versatility is its key strength. It caters to businesses of all sizes—from small to medium companies looking for affordable entry packages to custom pricing plans for large enterprises.

It’s also a top choice for freelancers and independent professionals like web and software development teams, and content marketers, for example, as it makes managing multiple projects easy.

Depending on your integration needs, it may not be the best option for you. However, most find it a solid choice, especially if you’re after a budget-friendly tool that doesn’t skimp on features.

Teamwork vs Top Competitors

We’ve reviewed several of the best project management software solutions, and Teamwork certainly shines in many aspects, but that doesn’t mean it’s the best choice for everyone.

Here’s how it comes to the best Teamwork alternatives:

Teamwork Monday Wrike ClickUp Smartsheet
Best For Small to Mid-Sized Businesses Visuals and Reporting Software Development Remote Teams Data-Driven Teams
Starting Price $5.99/user/month $9/user/month $9.80/user/month $7/user/month $7/user/month
Free Version $5.99/user/month Free Plan Free Plan Free Plan Free Plan
Compatibility Android, iOS, Mac, Web Browser Android, iOS, Mac, Web Browser Android, iOS, Mac, Web Browser Android, iOS, Mac, Web Browser Android, iOS, Mac, Web Browser
Top Features Client Collaboration, Resource Management, Retainer Management Goals and Strategy, Portfolio Management, Procurement Cross-Tagging, Dynamic Forms, Kanban Boards Hierarchy View, ClickApps, Automations and Dependencies Proofing, Account Administration, Digital Asset Management

Teamwork vs Asana

Compared to Teamwork, both have their own strengths and weaknesses, but Asana certainly stands out for larger teams looking for more in-depth task management features.

Both excel in collaboration and communication, though. However, Teamwork takes it to another level by providing better access and permission to external shareholders.

Teamwork is best for small to mid-size teams or anyone looking for an affordable scaling solution, whereas Asana is ideal for large organizations.

Teamwork vs ClickUp

ClickUp is considered one of the best project management apps. As we found in our ClickUp review, it’s great for marketing agencies with multiple clients due to its nested views.

That said, there are a lot of similarities between these two tools, including the pricing. Both offer free plans, but Teamwork offers more seats (5).

However, ClickUp, like Teamwork, also offers time tracking on the free plan,  but ClickUp is known for having a slightly higher learning curve. Overall, it really depends on your specific needs.

Teamwork vs Monday

Monday prides itself on its clean user interface. While Teamwork has the same features, we found during our Monday review that it offers more customization freedom.

That said, where Teamwork lacks in customization, it compensates with robust reporting, including retainer management reports, which Monday and other popular project planning apps don’t offer.

Verdict – Is Teamwork Worth it?

Teamwork offers a unique solution for small to mid-size businesses. Setting it up, onboarding, and using the platform is a breeze, and we found that you don’t need an expert to get the most out of the tool.

If you’re a startup or you’re after an affordable project management tool, Teamwork is a highly viable option. It has everything most businesses need, and it offers excellent value for money.

How We Test Project Management Tools

As an established and trusted source within the tech landscape, we understand how important review accuracy is. Over our 13+ years in the space, we’ve tested dozens of tools.

This is especially true within the project management field, and we research each of them thoroughly. Combined, this ensures we offer in-depth reviews of software that’s been meticulously evaluated.

From usability to integrations and security, our team strives to provide an unbiased, complete overview of each tool we review. To do this, we also factor in third-party reviews.

How to Choose the Best Project Management Solution

You may have survived using basic Word and Excel documents to manage your projects before. But as with any growing business, the need for different tools is necessary to scale.

Knowing how to choose is the first step, and here are the factors to consider before purchasing.

PriceFeaturesEase of UseIntegrationsCustomer Support

Know your budget and research different platforms that offer plans within your ideal range. Factor in scalability as well. Are the higher-end plans affordable, and do they offer what you’d need when your business expands?

Understanding the features that you need is crucial to ensuring that you get software that can accommodate your specific needs. Key features to look for include time tracking, resource management capabilities, and templates, but this will vary from business to business or individual to individual.

When it comes to software such as project management, intuitiveness and user-friendliness are sometimes taken for granted. Be sure to test the platform with any free trials or plans to ensure that it won’t require ample resources to use.

List every tool (outside project management) your team uses. Then, look for software that can integrate with those. Consider checking the pricing, too, as some tools have more app integrations when you opt-in to a higher plan.

In general, the support team should be reliable in terms of issue handling. They should also offer multiple channels that you can contact them through. For some software, a dedicated account manager is provided, so take that into consideration as well.

FAQs

Is Teamwork free?

Is Teamwork good for project management?

Is Teamwork a CRM?

Nick Saraev

Nick Saraev is a writer & entrepreneur who pivoted from a path in medicine to forge a series of successful digital media businesses. He's been featured in Popular Mechanics, Apple News, & Bloomberg, and is an Amazon Kindle best-seller. He has extensive experience in the tech and SaaS industry, writing in-depth guides to help users grasp technical concepts better.