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File Management System

Definition - What does File Management System mean?

A file management system is a type of software that manages data files in a computer system. It has limited capabilities and is designed to manage individual or group files, such as special office documents and records. It may display report details, like owner, creation date, state of completion and similar features useful in an office environment.

A file management system is also known as a file manager.

Techopedia explains File Management System

A file management system should not be confused with a file system, which manages all types of data and files in an operating system (OS), or a database management system (DBMS), which has relational database capabilities and includes a programming language for further data manipulation.

A file management system's tracking component is key to the creation and management of this system, where documents containing various stages of processing are shared and interchanged on an ongoing basis.

The system may contain features like:

  • Assigning queued document numbers for processing

  • Owner and process mapping to track various stages of processing

  • Report generation

  • Notes

  • Status

  • Create, modify, copy, delete and other file operations

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