Margaret Rouse is an award-winning technical writer and teacher known for her ability to explain complex technical subjects simply to a non-technical, business audience. Over…
A file management system is used for file maintenance (or management) operations. It is a type of software that manages data files in a computer system.
A file management system has limited capabilities and is designed to manage individual or group files, such as special office documents and records. It may display report details, like owner, creation date, state of completion, and similar features useful in an office environment.
A file management system is also known as a file manager.
With countless options, finding the best solution for storing all your files is hard. These are the market’s top-rated file management systems:
Data on every computer is stored in a complex hierarchical file system constituted of directories and subdirectories beneath them. Files are stashed inside these directories, usually following pre-determined hierarchical structures determined by a program’s instructions.
However, many other files, such as pictures, videos, and documents, are arranged by the user according to his or her own will. A file management system ultimately is the software used to arrange these files, move them, and work with them. In fact, file management systems take care of how the files are organized rather than just how they are stored.
A file management system’s tracking component is key to the creation and management of this system, where documents containing various stages of processing are shared and interchanged on an ongoing basis. It consists of a straightforward interface where stored files are displayed. It allows the user to browse, move, and sort them according to different criteria, such as date of last modification, date of creation, file type/format, size, etc.
The system may contain features like:
In Microsoft Windows operating systems, the default file management system is Windows Explorer. On Mac computers, instead, this role is taken belongs to a tool called Finder. Although the functionality offered by these file management systems is pretty basic, they are usually enough for most users.
However, some businesses might want more advanced tools that can, for example, understand the differences between files of the same format or sort them according to their content.
More advanced file management systems can provide additional functions, such as document management software (DMS) which can organize important documents. Files are assigned a label or indexed according to their attributes to build a searchable database for faster retrieval.
A file management system should not be confused with a file system, which manages all types of data and files in an operating system (OS), or a database management system (DBMS), which has relational database capabilities and includes a programming language for further data manipulation.
Techopedia’s editorial policy is centered on delivering thoroughly researched, accurate, and unbiased content. We uphold strict sourcing standards, and each page undergoes diligent review by our team of top technology experts and seasoned editors. This process ensures the integrity, relevance, and value of our content for our readers.
Margaret is an award-winning technical writer and teacher known for her ability to explain complex technical subjects to a non-technical business audience. Over the past twenty years, her IT definitions have been published by Que in an encyclopedia of technology terms and cited in articles by the New York Times, Time Magazine, USA Today, ZDNet, PC Magazine, and Discovery Magazine. She joined Techopedia in 2011. Margaret's idea of a fun day is helping IT and business professionals learn to speak each other’s highly specialized languages.
What is a Bayesian Network? A Bayesian Network is a statistical model that represents a set of variables and their...
Marshall GunnellIT & Cybersecurity Expert
What is Microsoft 365 (Office 365)? Office 365, rebranded as Microsoft 365 in 2020, is a comprehensive, cloud-based suite of...
What Does Closed-Loop Control System Mean?A closed-loop control system refers to a hardware or logical setup that regulates a process...
Margaret RouseTechnology Expert
Trending NewsLatest GuidesReviewsTerm of the Day