Human Resources Information System (HRIS)

Last Updated: December 1, 2013

Definition - What does Human Resources Information System (HRIS) mean?

A Human Resources Information System (HRIS) is a software or online solution that is used for data entry, data tracking and the data information requirements of an organization's human resources (HR) management, payroll and bookkeeping operations. A HRIS is usually offered as a database.

HRIS is geared toward enhancing the capacity of HR management to:

Absorb new and promising technologies
Simplify workflow
Optimize precision, stability and credibility of workforce data
Simplify the deployment and collection of data

Techopedia explains Human Resources Information System (HRIS)

An efficient HRIS provides:

Administration of all staff data
Reporting and evaluation of staff data
Company-related records, including staff handbooks, disaster evacuation methods and security recommendations
Rewards management, such as enrollment, status modifications and updating of personal data
Comprehensive integration with payroll, in addition to other accounting systems and financial software
Applicant monitoring and resume administration

An efficient HRIS helps an organization track:

Paid time off (PTO) and attendance
Pay scale history
Positions and pay grades
Overall performance development strategies
Coaching obtained
Disciplinary actions
Personal staff data
Key staff succession plans
Identification of prospective staff
Applicant administration, including interview process and selection

An organization can select and customize a HRIS it to meet its requirements. An efficient HRIS provides an organization with information on virtually anything required to monitor and examine staff/applicant data. A customized HRIS helps HR train staff to execute administrative tasks, allowing HR to focus on other strategic functions.

In addition, information required for knowledge development, equal treatment, staff management and career growth is provided. Also, managers can gain access to the information required to efficiently and legally assist the success of their direct reports.